Hi everyone, I am Dania Cohen-Evans, Purchasing Manager and the Meeting Facilitator. I'd like to call to order this Mutual Evaluation Committee meeting. As for proposals, card number N212-93721 for Tennis Court Operator at the Ryan Piccolo Park for the Parks and Recreational Division. Time is 0.02 p.m. on January 9, 2026. This meeting is being held through Microsoft Teams, representative from the county, physically here in Room 2 of the Governmental Center Building. Attendees, please mute your microphones on your devices to limit any background noises. This is a public meeting and is being recorded by Borough County. The video recording will act as the official recording of this meeting. The recording will be available on the Purchasing Division's website under the RLI slash RFP repository. At the time of solicitation deadline, 2 p.m. on September 26, 2025, four proposals were received. Information reviewed by the Evaluation Committee as part of the evaluation process will be posted on the Purchasing Division. This meeting is publicly noticed. The purpose of the meeting is to determine the responsiveness and responsibility of the vendors. Only those vendors that have been determined by the Evaluation Committee today to be both responsive and responsible solicitation requirements may proceed to the final Evaluation Committee meeting for presentations and ranking. Meeting attendance is being recorded in the following ways. The Purchasing Division will record attendance of county staff who are physically here in Room 2. All virtual attendees, including county staff, please click on the link or scan the QR code that is currently listed in the Teams chat to complete the sign-in sheet. Attendees that cannot access the link or QR code in the Teams chat, please email the Purchasing Agent Desirene Lascott at d-l-e-s-c-o-t-t at broad.org with the subject EC meeting attendance and indicate your name, your title, and the company you represent in the email body. Following are the county's project staff. Patricia Patricia Salter, I'm Rachelle Nadal, Purchasing Manager, I mean Project Manager, Irina Scott, Purchasing Agent. Farter Abraham and Amanda Tober, County Attorney's Office. Danielle Lewis-Dark, Office of Economic and Small Business Development. Colleen Fanal, Risk Management Division. A quorum present with the following Evaluation Committee members. All right, you may present after your names are called. deal parks superintendent borough county park parks and recreational division yeah hinkerson previously business manager creator for lauderdale convention and visitors bureau department now the assistant director of the office of economic offices development miss jensen maintenance contract manager facilities management division public department it is a response it is the evaluation committee's responsibility to review the vendor submittals to ensure solicitation requirements are met and to evaluate the submittals and make a recommendation to award the contract each evaluation committee member was appointed by the county administrator to serve on this committee based on their experience evaluation committee members are responsible for following the county's established committee procedures to select vendors which can provide services that are in the best interest of the company at the discretion of the board the evaluation committee member may request it substantiate their recommendation and discuss this their submittal review accordance with borough county procurement code each evaluation company member must affirm that they are free of conflicts of interest as provided by part 3 chapter 112 of the florida statue and the borough county employee code of ethics all evaluation committee members and the project manager assigned submitted the required borough county disclosure form and responded that they can be fair and impartial to all vendors when the silence has been in effect since the solicitations advertisement vendors are prohibited from discussing the solicitation with the commissioner's office county staff or a member of the evaluation committee the silence terminates when the awarding authority takes action which ends the solicitation the corner silence inquiries regarding the solicitation should be directed to the project manager for the director purchasing and or his designee also vendors may communicate with the designated representative from the office of economic and small business development at any time regarding the solicitation small business enterprise or county business enterprise participation summary of vendor rights regarding the borough county competitive solution issued in the solicitation at this time the purchasing agent will report the findings on responsiveness and responsibility and identify any exceptions taken to the county's terms and condition see from vendors basically tennis foundation inc yeah tennis and tennis llc a court solicitation had four responsiveness requirements the director of purchase that all vendors members were responsive of the responsiveness solicitation had four areas of responsibility requirements second and can you confirm that you can hear us i can hear you very well dania but i couldn't hear earlier it's very spotty the purchasing agent report over proposals were received from the following vendors casely tennis foundation inc david insignia tennis academy from tennis llc and pro usa court the solicitation had four responsiveness requirements involving compliance history screening practices certification domestic partnership act certification previous registration certification and pricing requirements director of purchasing recommends that all vendors be deemed responsive to all the responsiveness requirements solicitation has four areas of responsibility requirements affiliated entities of the principal foreign country of concern requirements insurance requirements and litigation history all vendors provided the required documentation for the evaluation committee's review for responsibility solicitation required vendors to state whether they accept brawa county's standard terms and conditions or if they do not accept them to identify the agreement provisions and vendors proposed changes three of the four vendors accepted the county's standard terms and conditions paisley tennis foundation inc took exceptions to the county's standard terms and conditions the specific exceptions taken by the vendor are identified in its submittal and will be addressed prior to presentation if the vendor advances at the final evaluation committee concludes purchasing remarks as and is presented for consideration of the evaluation committee thank you the next order of business is to determine responsiveness as defined in the procurement code 2140a is there any discussion from the evaluation committee regarding the determination of responsiveness saying none may i have a motion with respect to the responsiveness of the submittals and have a second responsibility of the vendors as defined in the procurement code 2140a is there any discussion from the evaluation committee regarding the responsibility of the vendors hearing none may i have a motion with respect to the responsibility of the vendors steel i would like to make a motion to find all vendors as responsible to the responsibility requirements and have a second all in favor say hi hi the opposed passes unanimously next order of business is to determine the vendors that were found to be both responsive and responsible to um they have a motion with respect to the vendors to the that are determined to be both both responsive and responsible on to the final evaluation meeting i have a second still uh motion favor say aye aye opposed passes unanimously final evaluation meeting will be held on january 21st 2026 at 2 p.m and will include vendor presentation evaluation committee members and project managers project manager there any topics or question you would like the vendors to specifically address during their presentation candace jensen i would like them to go over the specific details of their maintenance estimated time to implement their proposed capital improvement and explain their reservation systems and ease of use okay steel i would also like for them to uh elaborate on their approach to the maintenance of the facility uh both with regards to routine maintenance as well as non-routine maintenance such as repairs um and i would also like them to elaborate on their proposed approach to uh improve the facility through capital improvements what improvements they're proposing and the timeline and how they would implement nadia hankerson um i would like to explain you're breaking up that me okay can you hear me yes okay i said this is nadia hankerson and when you're doing your capital improvement proposal i would like to know what's there that you're going to actually change so if there's something there that you want to actually change or capital improvements just be specific with on on out and what you can upgrade and these questions will be recapped and sent to all the vendors project manager manager would like to having some technical difficulties in this room so project manager would like the vendors to present an overall approach to their tennis tennis program and offerings to as it relates to food and beverage or sundries items valuation committee um establishes the length of presentation this does not include the unlimited um question answer period that will follow any questions or discussion regarding the length of presentation evaluation committee 10 minutes may i have a motion to set the length of presentation jensen had a motion to set the evaluation presentation presentation to 10 minutes have a second favor say aye aye be opposed Jim passes unanimously as um evaluation committee members just established each vendor will have 10 minutes for their presentation but by an unlimited question and answer session all vendors will have five minutes to set up for their presentation in the team's meeting at this time the purchasing agent will use a random list generator to determine the order presentation this can be viewed on your screen momentarily madam facilitator the list of the four vendors have been put it into the randomizer i'll select the randomize button the following order the following list is the presentation order for the final evaluation meeting um the first presenter 10 pro usa corp the second presenter ace lee tennis foundation inc the third presenter fm tennis llc and the fourth and final presenter david insignia tennis academy thank you members is there any other business that you would like to discuss today bring none we'd like to take the time to thank all the vendors that responded to this solicitation we appreciate your time and interest in working with brower county the time is 3 17 p.m this initial evaluation committee meeting is adjourned thank you guys have a wonderful afternoon thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you 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