good afternoon i am carolyn messersmith purchasing manager and the meeting facilitator i would like to call to order this initial evaluation committee meeting for requests for proposals rfp number pnc 2130453p1 construction engineering and inspection services for increased vertical clearance of the sheridan street bridge over florida's turnpike for the public works and environmental services department highway bridge maintenance division the time is 303 p.m on january 8 2026. this meeting is being held through microsoft teams representatives from the county are physically here in room 430 of the government governmental center east location in fort lauderdale florida or virtually through teams attendees please mute the microphones on your devices to limit background noises this is a public meeting and is being recorded by broward county the video recording will act as the official recording of the meeting the recording will be made available on the purchasing division website under the rli rfp repository information reviewed by the evaluation committee as part of the evaluation process will also be posted on the repository this meeting has been publicly noticed the purpose of the meeting is to determine the responsiveness and responsibility of the proposing vendors only those vendors that have been determined by the evaluation committee today to be both responsive and responsible to the solicitation requirements and shortlisted may proceed to the final evaluation committee meeting for presentation scoring and ranking at the time of the solicitations deadline 2 p.m on october 24 2025 six proposals were received meeting attendance is recorded in the following ways the purchasing division records attendance of the county staff physically here in room 430 all virtual attendees including county staff please click on the link or scan the qr code that is currently listed in the team's chat section to complete the sign-in sheet for attendees that cannot access link or qr code in the team's chat email the purchasing agent andrew bennett at and bennett at broward.org with the subject ec meeting attendance and indicate your name your title and the company you represent in the email body the following are the county's project staff alberto sardinas project manager highway and bridge maintenance division andrew bennett purchasing agent senior harmony cleanland purchasing assistant manager melissa cuevas purchasing agent senior ricardo abraham and gavin reinard county attorney's office arena gauss she's not on office of the economic and small business development colleen pannell risk management division we have a quorum present with the following evaluation committee members committee members please say present after your name is called anton director highway and bridge maintenance division public works and environmental services department present thank you william castillo capital project administrator aviation department present thank you james jeffers construction project manager supervisor highway construction and engineering division public works and environmental services department present thank you martin gross engineering unit supervisor parks and recreation division present thank you thank you cesar galino franco present thank you sorry mr gross uh someone has their laptop um voice oh there you go thank you it is the evaluation committee's responsibility to review the vendor's submittals to ensure solicitation requirements are met and to evaluate the submittals and make a recommendation to award a contract each evaluation committee member was appointed by the county administrator to serve on this committee based on their experience the evaluation committee members are responsible for following the county's established committee procedures to select vendors which provide the services that are in the best interest of the county at the discretion of the board the evaluation committee members may be requested to substantiate their recommendation and discuss their submittal reviews in accordance with broward county procurement code each evaluation committee member must affirm that they are free of conflicts of interest as provided by part 3 chapter 112 florida statutes and the broward county code of ethics all evaluation committee members and the project manager assigned submitted the required broward county disclosure forms and responded that they can be fair and impartial to all vendors the cone of silence has been in effect since this solicitations advertisement vendors are prohibited from discussing this solicitation with the commissioner's office county staff or a member of the evaluation committee the cone of silence terminates when the awarding authority takes action which ends the solicitation during the cone of silence inquiries regarding the solicitation should be directed to the project manager or to the director of purchasing and or his designee also vendors may communicate with designated representatives from the office of economic and small business development at any time regarding the solicitations small business enterprise or county business enterprise participation the summary of vendor rights regarding the broward county competitive solicitations was issued in the solicitation broward county will be utilizing utilizing a consensus approach to provide a summarized group consensus evaluation score at the final evaluation committee meeting at this time the purchasing agent will report the findings on the responsiveness and responsibility and identify if any exceptions were taken to the county's terms and conditions proposals were received from the following vendors f and j engineering group inc m and j engineering pc dba j and m engineering pc metric engineering inc pinnacle consulting enterprises inc solid consulting engineers inc inc w sb llc the solicitation had two responsiveness requirements involving compliance one criminal history screening screening practices certification and two lobbyist registration certification the director of purchasing recommends that all vendors be deemed responsive to all the responsiveness requirements the solicitation had six areas of responsibility requirements affiliated entities of the principal financial information financial ability insurance requirements professional engineer license f dot pre-qualification requirements litigation history office of economic and small business development program requirements all vendors provided the required documentation for evaluation committee's review or responsibility refer to the director of purchasing memorandum for additional information the solicitation required vendors to state whether they accept broward county's standard terms and conditions or if they do not accept them to identify the agreement provision and vendors propose changes all vendors accepted the county's standard terms and conditions without exception this concludes purchasing's remarks and is presented for the consideration of the evaluation committee thank you thank you the next order of business is to determine vendor responsiveness as defined in the procurement code section 21.40a is there any discussion from the evaluation committee regarding the determination of responsiveness okay hearing none may i have a motion with respect to the responsiveness of the vendors submittals on time i would like to make a motion to find all firms um as responsive to the solicitation responsiveness criteria may have a second second all in favor say aye aye aye aye aye any opposed motion passes unanimously the next order of business is to determine the responsibility of the vendors as defined in the procurement code section 21.40b is there any discussion from the evaluation committee regarding the responsibility of the vendors mr gross martin gross i would like to make a motion to find all the following all vendors i have to list name the vendors you don't necessarily have to name all the vendors find all all vendors as responsive to the solicitations responsiveness criteria make a motion it's a response it's responsibility responsibility responsibility is it okay if i make that motion i have it here then okay sorry martin gross i would like to make a motion to find all the following all the vendors responsible as to the solicitations responsibility requirements thank you may i have a second on tom second all in favor say aye aye aye if you could all pull your microphones closer to you so i can hear all right hi hi thank you any opposed motion passes unanimously the the next order of business is to determine the vendors that were found to be both responsive and responsible may i have a motion with respect to the vendors determined to be both responsive and responsible on tom i would like to make a motion to find all firms to be responsive and responsible to the solicitations requirements thank you may i have a second martin gross second all in favor say aye aye aye aye aye aye any opposed motion passes unanimously motion passes in accordance with procurement code section 2144 2144 procedures for ccna services states that the evaluation committee shall establish a short list of vendors for further consideration of award of the solicitation unless the director of purchasing determines that short listing would not be in the best interest of the county finally in accordance with florida statute for consultants competitive negotiation act there shall be no fewer than three responsive and responsible vendors evaluated however the evaluation committee determines the final number of vendors to shortlist shortlist shortlisting is based on the evaluation committee's evaluation of vendors entire submittals including responses to the evaluation criteria is there any discussion regarding shortlisting of the vendors um on time i'd like to suggest that we shortlist three firms is there any other discussion by any other evaluation committee members do we have anyone who um supports or would like to provide additional um consideration um to the motion right now that's standing mr han cesar galliano i second the motion are we going with three firms yeah that that's fine on i i just quite truthfully i did review all the proposals all the submittals i didn't review them in in great detail but i did you know uh scan through all of them um and um scan through all their um staffing and team members and and such um but i i don't know that i you know scan reviewed them to the to the level that that that you know that that i feel comfortable shortlisting and eliminating three firms at this point but i i think that i can do that if that's what we need to do so um but that i just wanted to i don't know if the other members have reviewed all the proposals in detail to the level that they feel comfortable shortlisting and eliminating three of the firms but i just wanted to well if if we i mean the option is we move all six firms to the presentation phase um and then or we shortlist three four i wouldn't shortlist five because if you shortlist five you might as well would go six yeah i would feel i would feel better shortlisting four maybe um and only maybe eliminating two possibly if if that's okay okay so either three or four so far anybody james you have any thoughts you okay if you could turn on your mic i'm okay with either okay anybody else you'll sway three or four one way another okay we either i'm okay we either i second that okay i'm okay with going four yeah if it makes um things a little bit easier for marie okay then then may i have a motion to shortlist to the number of firms that you want to shortlist to um on time i would like to make a motion to shortlist four vendors to move forward to the final evaluation committee meetings for presentation and ranking may i have a second martin groves second all in favor say aye aye aye aye aye any opposed motion passes unanimously the evaluation committee will now shortlist the vendors the evaluation committee members were emailed a ballot link to select the vendors to shortlist the number of vendors to shortlist is four once all committee members submit their shortlist ballots ballots to purchasing i will briefly recess the meeting to allow purchasing time to tally the ballots when purchasing notifies me that they have completed the tally i will reconvene the meeting and purchasing will read the short listing results are there any questions committee members please begin shortlisting the short list shortlist ballots have been submitted we will now take a recess the time is 3 22 pm and we are in recess are we off mute we're all good i would like to reconvene this meeting the time is now 3 32 pm purchasing will you please announce the results after application of location certification tiebreaker criteria the shortlisted shortlisted vendors are as follows fnj engineering group inc metric engineering inc pinnacle consulting enterprises inc and solid consulting engineers inc may i have a motion to accept the named vendors as those shortlisted on ton i would like to make a motion to accept the name vendors to proceed to the final evaluation in ranking may i have a second james jeffers i second the motion all in favor say aye aye aye aye any opposed motion passes unanimously the final evaluation committee meeting will be held on monday january 26 2026 at 9 30 a.m and will include vendor presentations evaluation committee members and project manager are there any topics or questions you would like the vendors to specifically address during their presentations please note individual questions may be asked to specific vendors during question and answer period and do not have to be topics or questions to all vendors martin gross i have some items okay uh items to include in the firm's presentations um like for them to highlight specific major expressway bridge jacking projects for which the prime consultant has provided cei services and also would like the uh presentations to highlight specific consultant team staff which will be assigned to the project which have previous experience in overseeing a major expressway bridge jacking operation okay thank you are there any other evaluation committee members that have specific presentation topics i would like them to address um how they will coordinate with the seminole tribe of florida given its proximity to the project and some of the impacts it may have on the contractor's operations around the underpass okay thank you any other um i would like for them to include in their presentation and be ready to answer question on how they plan to monitor the jacking operation when the contractor is performing that operation anyone else hey the evaluation committee establishes the length of presentations this time does not include the unlimited question and answer period is there any discussion regarding the presentation length i suggest 20 minutes i agree at least yeah yeah i think it's going to be more than five minutes of q a okay okay okay then we have a motion um like to make a motion to make uh presentation for each firm 20 minutes okay may i have a second james jeffers i second the motion all in favor say aye aye aye any opposed motion passes unanimously as established each vendor will have 20 minutes for their presentation followed by an unlimited question and answer session all vendors will have up to five minutes to set up for their presentation in the team's meeting at this time a purchasing agent will use a random list generator to determine the order of presentations this will be viewed on the screen the presentation order is solid consulting engineers inc that's number one number two pinnacle consulting enterprises inc three metric engineering inc and four f and j engineering group inc committee members is there any other business that needs to be discussed today we would like to thank all the vendors that responded to this solicitation we appreciate your time and interest in working with broward county i would also like to thank the evaluation committee and we'll see you at the final meeting the time is 3 38 pm this initial evaluation committee meeting is adjourned