Good afternoon. I am Danielle Cohen-Ebanks, Purchasing Manager and the Meeting Facilitator. I would like to call to order this Initial Evaluation Committee meeting for request for proposals, RFP number GEN 213-057-5P1 for Parking Management Services for Fort Lauderdale Hollywood International Airport for the Aviation Department Operations Division. The time is 3 p.m. on 3.01 p.m. on September 14, 2026. This meeting is being held through Microsoft Teams. Representatives from the county are physically here in Room 4, Room GC 430 of the Governmental Center Building East, located in Fort Lauderdale, Florida. Others are joining virtually through Teams. Attendees, please mute your microphones on your devices to limit any background noise. This is a public meeting and is being recorded by Burry County. The video recording will act as the official recording of the meeting. The recording will also be available on the Purchasing Division's website under the RLI RFP repository. Information reviewed by the Evaluation Committee as part of the evaluation process will also be posted on the repository. This meeting has been publicly noticed. The purpose of today's meeting is to determine the responsiveness and responsibility of the proposing vendors. Only those vendors that have been determined by the Evaluation Committee today to be both responsive and responsible to the solicitation requirements may proceed to the final Evaluation Committee meeting for presentations and ranking. At the time of the solicitation deadline, 2 p.m. on July 22, 2026, four proposals were received. Meeting attendance is recorded in the following ways. The Purchasing Division will record attendance of the staff physically here in Room GC 430. All virtual attendees, including county staff, please click on the link or scan the QR code that is currently listed in the Teams chat to complete the sign-in sheet. For attendees that cannot access the link or QR code, email the purchasing agent, Michael Mullen, at M-M-U-L-L-E-N, at Broward.org, with the subject, EC meeting attendance, and indicate your name, your title, and the company you represent in the email body. The following are the county staff, Michael Mullen, purchasing agent, Deidre Registi, project manager, operation division, aviation department, Javier Navas and Kaylee Rush, county attorney's office, Kristen Roos, aviation department's finance division, Crystal Gross, risk management division, Peter Merther, accounting division. We have a quorum present with the following evaluation, committee members. Committee members, please say present after your names are called. John Perifke, Enterprise Division, Operations Director, Operation Division, Aviation Department.
Present.
Thank you. Ian Mitchell, Director, Facilities Management Division, Public Works and Environmental Services Department. Present. Thank you. Martin Jackson, Enterprise Assistant Director, Operations Division, Port Everglades Department. Present. Thank you. Alex Bugalow, Chief Business Officer, Venues Finance and Administrative Services Department.
Present.
Thank you. Due to unforeseen circumstances, Angela Scott, Enterprise Director, Information Technology Aviation Department, is not in attendance today. It is the Evaluation Committee's responsibility to review the vendor's submittals to ensure the solicitation requirements are met to evaluate the submittals and make a recommendation to award a contract. Each Evaluation Committee member was appointed by the county administrator to serve on this committee based on their experience. The Evaluation Committee members are responsible for following the county's established committee procedures to select vendors which can provide the services that are in the best interest of the county. At the discretion of the board, the Evaluation Committee members may be requested to substantiate their recommendation and discuss their submittal reviews. In accordance with the Borough County Procurement Code, each Evaluation Committee member must affirm that they are free of conflict of interest as provided by Part 3, Chapter 112 of the Florida Statue and the Borough County Employee Code of Ethics. All committee members and the assigned project manager submitted the required Borough County Disclosure Forms and responded that they can be fair and impartial to all vendors. The Kona silence has been in effect since the solicitation's advertisement. Vendors are prohibited from discussing the solicitation with the commissioner's office, county staff, or a member of the Evaluation Committee. The Kona silence terminates when the awarding authority takes action, which ends the solicitation. During the Kona silence, inquiries regarding this solicitation should be directed to the project manager or the director of purchasing and or his designee. Also, vendors may communicate with the designated representative from the Office of Economic and Small Business Development at any time regarding the solicitation's small business enterprise or county business enterprise participation. The summary of vendor rights regarding the Borough County Competitive Solicitation was issued in the solicitation. At this time, the purchasing agent will report the findings on responsiveness and responsibility and state whether any exceptions were taken to the county's terms and condition. Thank you.
Thank you. Proposals were received from the following vendors. Ace Parking 3 LLC, ITEC Security Services LLC, Blas Florida Parking LLC, NSP Plus LLC. The solicitation had six responsiveness requirements involving compliance. Bond requirement, criminal history screening practices certification, Domestic Partnership Act certification, living wage requirements, lobbyist registration certification, and pricing requirement. Three of the four vendors were found responsive to all the responsiveness requirements by the purchasing division. One vendor, ITEC Security Services LLC, is non-responsive for the following requirements. Bond requirement. ITEC did not submit a bid bond or alternate bid security with its submittal by the solicitation's closing date and time. Criminal history screening practices certification. ITEC submitted an incomplete form with its submittal, and after the county's request, resubmitted an incomplete form. Living wage requirements. ITEC submitted an incomplete form with its submittal, and after the county's request, resubmitted an incomplete form. Refer to the responsiveness and responsibility matrix for additional information. The solicitation had seven areas of responsibility requirements, affiliated entities of the principles, financial information, financial ability, foreign country of concern requirements, insurance requirements, litigation history, payment card processing questionnaire, and workforce investment program requirements. Three of the four vendors provided the required documentation for evaluation committee's review for responsibility. For one vendor, ITEC Security Services LLC, the following compliance concerns were identified. Financial information, financial ability. ITEC did not provide its financial information with its submittal. Insurance requirements. ITEC did not provide the required insurance documentation with its submittal. Payment card processing questionnaire. ITEC did not provide the payment card processing questionnaire with its submittal, and after the county's request, resubmitted an incomplete form. Refer to the financial, risk management, and payment card processing review memorandum for additional information. The solicitation required vendors to state whether they accept Broward County Standard Terms and Conditions, or if they do not accept them, to identify the agreement provisions and vendors' proposed changes. Two of the four vendors accepted the county's standard terms and conditions, without exception. The following vendors took exceptions to the county's standard terms and conditions. Ace Parking 3, LLC. And Last Florida Parking, LLC. The specific exceptions taken by those vendors are identified in each submittal and will be addressed prior to presentations, if the vendor advances, at the final evaluation committee meeting. This concludes the purchasing remarks and is presented for the consideration of the evaluation committee. Thank you.
Thank you. The next order of business is to determine the vendor responsiveness as defined in the Procurement Code, Section 2140A. Committee members, is there any discussion regarding the determination of responsiveness?
None from me.
Hearing none, may I have a motion with regards to responsiveness?
I'll make a motion. I'll make a motion to determine the following responsive vendors. That will be, so that'll be, bear with me for one second. I've lost it. Okay. Ace Parking 3, LLC. LAS Florida Parking, LLC. And SB Plus, LLC.
It seems as though you're eliminating one vendor. So, if we're going to do a motion for non-responsiveness, we have to do that motion first. Okay. So, are you determining a vendor to be non-responsive?
Yes. So, I'm making a motion to hold, to find one vendor non-responsive, and that will be I. Gosh, I've lost my list. I'm sorry. I-tech, non-responsive.
May I have a second?
I'll second that. Alex Bukala.
All in favor, say aye.
Aye.
Any opposed? Motion passes unanimously. For the record, we have a motion of non-responsiveness. Therefore, we need to have a motion of responsiveness right now. Committee members, may I have a motion with regards to the responsiveness of the vendors?
John Prokrifke, I'd like to make a motion to find Ace Parking 3, LLC, LAS Florida Parking, LLC, and SP Plus, LLC, as responsive to the solicitation responsiveness criteria.
May I have a second? All in favor, say aye.
Aye. Aye.
Any opposed? Motion passes unanimously. The next order of business is to determine the responsibility of the vendors, as defined in the Procurement Code Section 2140B. Committee members, is there any discussion regarding the responsibility of the vendors? Hearing none, may I have a motion with regards to the responsibility of the vendors?
John Prokrifke, I'd like to make a motion to find iTech Security Services, LLC, as non-responsible to the solicitation responsibility requirements.
May I have a second?
Aye. Alex, we'll call a second on that one.
All in favor, say aye.
Aye. Aye.
Any opposed? Motion passes unanimously. Again, we have a motion of non-responsibility. Therefore, we need to have a motion for responsibility. Committee members, can I have a motion with regards to the responsibility of the vendors?
John Prokrifke, I'd like to make a motion to find Ace Parking 3, LLC, LAS Florida Parking, LLC, SP Plus, LLC, as responsible to the solicitation responsibility criteria.
Thank you. May I have a second?
Second. Ian Mitchell?
All in favor, say aye.
Aye.
Any opposed? Motion passes unanimously. So the next order of business is to determine the vendors that were found to be both responsive and responsible. May I have a motion with respect to those vendors that were determined to be both responsive and responsible? That we'll move on to the final evaluation. Alex Bugallo, I'll make a motion that the following vendors have been found responsive and responsible. Ace Parking 3, LLC, LAS Florida Parking, LLC, and SP Plus, LLC. Thank you. May I have a second?
John Prokrifke, second.
All in favor, say aye.
Aye. Aye.
Any opposed? Motion passes unanimously. The final evaluation committee meeting will be held on Thursday, October 1, 2026 at 1 p.m. and will include vendor presentations. The evaluation committee establishes the length of presentations. This does not include the unlimited question and answer period. Committee members, is there any discussion regarding the length of presentation?
I'd like to offer up maybe 20 minutes for presentations.
Thank you. May I have a motion? Alex Bugallo, I'll make a motion, 20 minutes for the length of the presentation. Thank you. May I have a second?
Second. Ian Mitchell?
All in favor, say aye.
Aye.
Any opposed? Motion passes unanimously. As established, each vendor will have 20 minutes for their presentation, followed by an unlimited question and answer session. All vendors will have five minutes to set up their presentation in Microsoft Teams. At this time, the purchasing agent will use a random list generator to determine the order presentation. This can be viewed on your screen momentarily.
I have the list of vendors in alphabetical order. I will now click on the randomized button to obtain the order of presentation. First presenter will be SB Plus LLC. Second presenter will be Ace Parking 3 LLC. And third presenter will be LAS Florida Parking LLC. Thank you.
Thank you. Committee members, is there any other business we need to discuss today? Hearing none, we'd like to thank all the vendors that responded to the solicitation. We appreciate your time and interest in working with Barrick County. The time is 3.17 p.m. This initial evaluation committee meeting is adjourned. Thank you all. Thank you.