Amanda, can you hear me?
Amanda, can you hear me? I check.
The voice coming from Nancy, we can hear, if you're doing a mic check.
Thank you.
Can I get a mic check, please?
Good morning. We're hearing you. Thank you, Colleen. You're welcome.
Then the chat, that's for this meeting, right? So it would apply for this meeting, that it won't show the chat bubbles. Oh, it's the outcome. I understand. I understand.
Good morning. You've got to hear.
Hello?
Good morning. Good morning. Who do I have the pleasure of speaking with?
Hi, this is John Brandano, and I'm having trouble logging into this thing. I'm talking with you. I guess I'm partially logged in.
Yeah, it shows your phone.
Oh, I tried it with a phone. I think it's a release. You're trying to get a few more minutes so that I can get logged in.
Okay. We didn't start the meeting yet. I just wanted to see who that was on the phone.
Okay, great. Yeah, this is John Brandano, and I have full intention of being there. Okay. And let me kind of work through this for a few minutes, okay? Sure. Do you have a direct number I could call you?
Um, yes.
Can I call you? Do you mean, do you mean, do you mean for the meeting? Well, just in case, to let you know that I'm having more problems than I thought, and I'll do it orally, whatever, audio, but just give me a couple minutes, and is this number that I called before, will that get me there?
7-5-4-9-0-0-8-5-1-9, the team's meeting number?
Okay, yes. Did I get there?
Yeah. That's how you're in this meeting. Did I get to you?
Okay, great. Thank you. Okay. Okay. Let me, okay. Thank you. Thank you.
Good morning. Thank you for your patience. I'm Christine Shorey, Purchasing Manager and the Meeting Facilitator. I'd like to call to order this combination initial and final evaluation committee meeting or request for proposals number PNC-212-7421-P1, Concession for Holiday Fantasy of Lights at Tradewinds Park for the Parks and Recreation Division. The time is 10.15 a.m. on January 27, 2026. This meeting is being held through Microsoft Teams. Some representatives from the county are physically here in room 430 of the Governmental Center Building East, located in Fort Lauderdale, Florida. Attendees, if you could please mute the microphones on your devices to limit any background noise. This is a public meeting and is being recorded by Broward County. The video recording will act as the official recording of the meeting. The video will be made available at the Purchasing Division's publicly accessible repository. Information reviewed by the Evaluation Committee as part of the evaluation process will be available on the Purchasing Division website under the RLI RFP repository. The meeting has been publicly noticed. The meeting purpose is to determine the responsiveness and responsibility of the proposing vendors. Only those vendors that have been determined by the Evaluation Committee to be both responsive and responsible to the solicitation requirements may proceed to the presentation, scoring, and ranking portion of this meeting. At the time of the solicitation's advertising deadline, which was 2 p.m. on July 22, 2025, two proposals were received. Meeting attendance is recorded in the following ways. The Purchasing Division records attendance of county staff that is physically here in room 430, and all virtual attendees, including county staff, use the chat in Microsoft Teams to click on the link or scan the QR code with your mobile device to complete that sign-in sheet. For attendees that cannot access the link or the QR code in the Teams chat, please email the purchasing agent Maureen Lewis at mlewis at brower.org using the subject EC meeting attendance, and indicate your name, your title, and the company you represent in the email body. The following are the county's project staff. Vishal Nundel, Project Manager, Parks and Recreation Division. Maureen Lewis, Purchasing Agent Senior. Nancy Olson, Purchasing Assistant Manager. Alex Girado, Purchasing Agent Senior. Christine Shorey, Purchasing Manager. Ricardo Abraham and Amanda Tolbert from the County Attorney's Office. Olga Shiner from the Office of Economic and Small Business Development. And Colleen Punal from the Risk Management Division. We have a quorum present with the following evaluation committee members. Committee members, if you could please say present after your name is called. Philip Dunlop, Director, Cultural Division.
Present.
Thank you. Mary Ngo, Administrative Manager, Parks and Recreation Division.
Present.
Thank you. And Pamela Sanguino, Expansion Project Administrator, Facilities Management Division.
Present.
Public Works. Thank you. It is the evaluation committee's responsibility to review the vendor's submittals to ensure solicitation requirements are met and evaluate the submittals to make a recommendation to award a contract. Each evaluation committee member was appointed by the county administrator to serve on this committee based on their experience. The evaluation committee members are responsible for following the county's established committee procedures to select vendors which provide the services that are in the best interest of the county. At the discretion of the board, the evaluation committee members may be requested to substantiate their recommendation and discuss their submittal reviews. In accordance with Broward County Procurement Code, each evaluation committee member must affirm that they are free of conflicts of interest as provided by Part 3 of Chapter 112 of the Florida Statutes and the Broward County Employee Code of Ethics. All evaluation committee members submitted the required Broward County disclosure forms and responded that they can be fair and impartial to all vendors. The cone of silence has been in effect since the solicitation's advertisement. Vendors are prohibited from discussing the solicitation with the commissioner's office, county staff, or a member of the evaluation committee. The cone of silence will terminate when the awarding authority takes action, which ends the solicitation. During the cone of silence period, inquiries regarding this solicitation should be directed to the project manager or to the director of purchasing and or their designee. Also, vendors may communicate with representatives from the Office of Economic and Small Business Development at any time regarding the solicitation's small business enterprise or county business enterprise participation. The summary of vendor rights regarding Broward County competitive solicitations was issued in the solicitation. At this time, the purchasing agent will report on the findings of responsiveness and responsibility and any exceptions taken to the county's terms and conditions. Good morning.
Proposals were received from the following vendors. Alice Entertainment LLC, DBA Alice Scenic Studios, Brandano and Brandano Displays Inc. Responsiveness Requirements. Solicitation had four responsiveness requirements involving compliance. Criminal History Screening Practices Certification, Domestic Partnership Act Certification, Lobbyist Registration Certification, Pricing Requirement and Submittal. All vendors are deemed responsive to all the responsiveness requirements. Responsibility Requirements. The solicitation had four areas of responsibility requirements. Affiliated entities of the principles, financial information or financial ability, insurance requirements, litigation history. All vendors provided the required documentation for the Evaluation Committee's review for responsibility. Terms and Conditions. The solicitation required vendors to state whether they accept Broward County's terms and conditions or, if they do not accept them, to identify the agreement provisions and vendors' proposed changes. One vendor accepted Broward County's standard terms and conditions. Brandano Displays Inc. was given the opportunity to waive their exceptions to Broward County's standard terms and conditions and elected to waive their exceptions. The County Attorney's Office is available for questions by the Evaluation Committee concerning these exceptions. Are there any questions for the County Attorney's Office from the Evaluation Committee?
May I ask a clarification?
Yes, Mr. Dunlap.
My script's a little different, and so there's...
Yes. The County Attorney's Office is available to discuss the exceptions. That's where we are. Is that what it was about on that section?
It was, but we have additional text in here that was not read. So I just wanted to make sure that we have the same... Yes. Okay.
Yes, there was a last-minute script update, and you don't have the exact same one. Does the committee have any questions regarding exceptions that were subsequently waived? That's the part where we are, because the County Attorney's Office is available to answer any of those questions. No?
No.
Okay, thank you. And we apologize. We didn't have the camera on in the room, and we now do. Thank you for pointing that out.
This concludes Purchasing's remarks, and is presented for the consideration of the Evaluation Committee. Thank you.
Thank you. The next order of business is to determine the responsiveness as defined in the Procurement Code, Section 21.40A. Is there any discussion from the Evaluation Committee regarding determination of the vendor's responsiveness? No questions? May I have a motion with respect to the responsiveness of the firms?
Mary, no. I would like to make a motion to find all vendors as responsive to the solicitation's responsiveness.
Thank you. May I have a second?
Pamela Sanguino, I second the motion.
Thank you. All those in favor?
Aye. Aye.
Thank you. That motion passes unanimously. The next order of business is to determine the responsibility of the vendors as defined in the Procurement Code, Section 21.40B. Is there any discussion from the Evaluation Committee regarding responsibility of the vendors? There are no questions. May I have a motion with respect to the responsibility of the firms?
Philip Dunlap, so moved.
Thank you. May I have a second? Thank you. And all those in favor, say aye.
Aye.
Thank you. That motion passes unanimously. Next order of business is to determine the vendors that were found to be both responsive and responsible. May I have a motion with respect to the vendors determined to be both responsive and responsible?
Pamela Sanguino, I would like to make a motion to accept the name vendors to proceed with the presentation, scoring, and ranking.
Thank you. May I have a second?
Philip Dunlap, second.
Thank you. And all those in favor, say aye. Aye. Thank you. And that motion passes unanimously. This combination evaluation committee meeting will include presentations. In accordance with Section 286.0113 of the Florida Statutes, presentations and questions and answers are closed to the public. Vendors, their teams, and members of the public will be temporarily excused from the meeting to permit the start of the closed presentation sessions. Only committee members, county staff, the presenting vendor, and its team will be in the closed portion of the meeting. Subconsultants partnering with multiple prime presenters are only allowed to participate in one vendor's closed presentation session. As this is a combination initial and final evaluation committee meeting, the vendors were notified prior to today's meeting that they should be prepared to provide a 20-minute presentation, followed by an unlimited question and answer period. The presenter will have up to five minutes for their setup, and the timekeeper will be the purchasing agent, Maureen Lewis. As the meeting progresses, the purchasing division will provide email updates to all vendors, ensuring that each upcoming presenter is informed when it's time for them to join. Once all presentations and question and answer sessions have concluded, vendors and members of the public will be invited to return to the public portion of the meeting, during which the evaluation committee will score the vendors. Members of the public may provide an email address in the chat to be notified when to return to the public portion of this meeting. Vendors were asked to provide an electronic copy of their presentation to the purchasing division prior to this meeting. The presentations that were received have been distributed to the evaluation committee members. The presentation topics, length, and order were compiled and distributed to the presenting vendors. Each vendor has 20 minutes for their presentation, followed by an unlimited question and answer session. Vendors will be presenting in the following order. The first presenter will be Brandano Displays, Inc., and the second presenter will be Alice Scenic Studios. At this time, presentations will begin. The meeting is now closed. I'm going to ask for Alice Scenic Studios, if you could leave the closed portion of the meeting and monitor your emails. For notification of when to join back.
Okay, thank you.
Thank you. If I can have the first presenting vendor, Brandano Displays, Inc., please remain in the meeting. And all other presenting vendors, their accompanying teams, and members of the public are requested to leave the virtual meeting room. As a reminder, please continue to monitor your emails for when to rejoin the public portion of the meeting. So it appears that we are making contact with the first presenting vendor, Brandano Displays. I don't see him join the meeting just yet, so we're going to take a minute. Mr. Brandano? Hi. We just had a little technical difficulty as well, but we're back. So did you want to start your 20-minute? Sure, I'll start. Okay, all right, we're going to reset the clock.
Give me one minute, and then, okay, we can start. Give me a minute to get over to a paper format here. Sure. Great. Okay, whenever, if we're ready, we can start, okay?
Okay, so it's 1038, and you have 20 minutes, and we'll let you know when that 20 minutes is up, and you go right ahead.
Okay, great. What I've sent to, you should have up on your screen, is basically my notes from the RFP that we sent in back in July, and trying to condense that into something that's, you know, easier to evaluate and also open discussion items. I'm John Brandano. I'm president of Brandano Displays. We're headquartered here in Margate, Florida. We thank everybody for the opportunity to make the presentation in response to the RFP, and we find ourselves very comfortable, you know, participating in this process. And one of the things I think that we really want to put forward is we kind of wear two hats on this. One is we believe that any agreement is only good if it's good for everybody. And we've kind of assumed a dual position on this. One is we've got to make sure it's good for the county. And two, it's got to be good for Brandano Displays. But more importantly, it's got to be good for all the people that have supported this event over the last 30 years. And so we really are kind of assuming that responsibility, and I'm sure, you know, the county has to. Moving on, I've sent two documents there, which are the history of Brandano Displays and also the history of the Fantasy of Whites. And I'll kind of go over some high points of that so you won't, you know, have to read the whole documents. But I thought it would be interesting for a group that, you know, didn't know exactly what the background is. Brandano Displays was founded back in 1976 as a sole proprietorship in upstate New York over in Syracuse. And basically, they refabricated and sold and rented large-scale holiday decorations and displays for cities, towns, and retail complexes. Then we moved on to doing large events. This was not pay-for-events. These were community events to draw the public and for the economic impact. The larger customers we had were Graceland, Niagara Falls Festival of Lights, Battle Creek Festival of Lights. These, in their day, were huge draws. There were not as many holiday light shows around. The Niagara Falls Festival of Lights attracted over 2,000 buses to their event back in. People drove long distances to see the lights and displays. In 1991, we, Brandano Displays, we partnered in the first drive-thru that was really professionally done in the country. We partnered with the Onondack County Parks, which is basically a county around Syracuse, New York. And it was very popular. And it was, you know, still in existence today. It's a program very similar to what we have here in Broward County. The market for these type of events grew when events became hosted in parks, zoos, botanical gardens, and resorts. In 2003, we relocated the company to Broward County, Florida to serve this person. We had a strong base of customers, including the Holiday Fantasy of Lights, the Fort Lauderdale Airport, and Zoo Miami. The company owns and maintains the largest inventory of commercial quality light displays. We have, we, our program is kind of simple. We have multiple customers. We have multiple customers, and we share displays between these multiple customers so that all the customers have a change, they have variation, and a new promotable theme annually. We completed, again, it's almost 50 years now, we've completed 3,200 projects. Now, some of these are small, and some of them are large, okay? But the small ones, everybody gets the same attention. We only want, you know, one level of service, and it's basically, you know, we're really committed to customer service. We have humans answer the phone. We have special programs for, you know, events for rain nights. We have special events for heavy nights. We have this kind of down path. But mainly is we, like, we say no, that we represent the people that come to these events. Moving on into, I went, another document was the HFOL history. You're probably well aware of it, but it was like, the first edition was back in 1993. And there's always an argument about which edition we're in now because, because of two hurricanes, the event was shut down during those periods. The first, it was done locally at first. The first was done by local decorators that went in and put a few displays out, if you're familiar with the park, went from the park entrance and went to the exit of the, near the train. And there was, it was well-liked people. The exit interviews all indicated they wanted more and bigger displays. At that point, we were contacted through, by the county, and clearly going to, we were contacted our booth at the National Park Show to take a look at a program for the, for Broward County to be hosted at Tradewinds Park. The, we, we, we, at this point, since 1993, we initially just, we did the design, the layout, and, and the product, and kind of went and, actually, we managed the installation. And that went along for about, to about 2009, and 2009, uh, county had a change in direction, and, uh, they asked us if we'd be interested in, uh, participating in RFP process to, uh, completely manage the event. And, uh, everything from, uh, permitting, promotion, installation, admission, security, and takedown. Um, this is, we agreed to it. We really liked this event. We're here. And, uh, I think it was the biggest note that we had, two notes we've got. One is, uh, I received a partnership award in 2019 from the county parks department, uh, for our participation and, uh, partnership with the parks department. Um, and second is, it's kind of an amazing number, but our estimates are that over 3 million people have gone through the holiday fantasy of lights. It's over 750,000 vehicles. Um, that's kind of amazing on our part. Sometimes we're amazed anybody comes, but, uh, that's kind of an up-to-date, there's more detailed history within the documents. Um, I'm going, what I'm doing is we're going along through this, our, our work here, our sheets. Uh, is trying to go and give you a better, uh, background on some of our notes within the RFP. Um, one thing about professional personnel, our people have been here a long time. Um, we, our customer retention rate of seasonal people is, uh, almost 90%. That was back from 23 to 24, 24 to 25 is also in the high 80s. These are people that return year after year. We have approximately 20, 20 employees there and they, they come back. So we have a trained staff. I'm really proud of our operations manager, Darlene Lopez. And, uh, she takes care of everything on the ground there. Uh, some of you have met her and I'm sure you understand her energy and her commitment to the project is great. Uh, same thing with local. We have Christian Burgos. He's our installation supervisor and he interfaces the, with the, in kind of the interfacing with the parks personnel. Um, and Don Smith is our production and logistics person. He's the one that gets the displays, gets them prepared and gets them here. Um, but again, I think the biggest thing about our employees, uh, the, the cross trains, um, Darlene Lopez, she knows how to build a decoration if she has to. She, they've all worked on the production floor. They've worked at every level, uh, with our management people who worked on every level so that they can not only throw in, but they know how to evaluate and attract people through his jobs. Um, and so we went down with, and all the way through it, we've got detailed, not really detailed, we have resumes and the RFP response or any questions. Um, the average employee has been there at least is five years at the, uh, at HFO. That's all the employees, not just the management. And, uh, the employees are trained in hospitality along with what they're doing there. In other words, everybody is greeted, everybody is nice to people. The hospitality end is a big part of our operations. Also, it should be noted that we're a single source. We do not have, we do not have any subcontractors, uh, on this project. The only subcontract we have is with the Coconut Police Department, which is, uh, have been there since day one. And, uh, they control, uh, they control now the traffic, but they also provide security so the employees feel comfortable working in a, in a park in the evening. Um, the, uh, again, being a single source, we can, we control everything that's there. Um, moving on here to the, this, this is a section in the RFP regarding the project approach steps. Um, as you can imagine, we work 12 months a year on Christmas. So we're, we're constantly, it never ends. We've already had, uh, planning, uh, session, uh, and debrief session, uh, after the 2025 event. And we discuss where changes and improvements for next season, and also everything becomes documented. Um, we organize, okay, the early on, this is again in January, we've already, we set for display selection, electrical distribution, permitting, ticketing, pricing, and promotion and security. These are all important things that have to get done early so that we can be in a timely manner when the season comes. Permitting, permitting is a big part of our job. For an event permit, we have, we go to the, uh, city of Coconut Creek and it's done through them, which they require approval from the fire department, the police department, and importantly, the, uh, electrical department and our electrical inspections. We, uh, we, uh, work annually to keep current, and also we have, uh, uh, engineering firm that, uh, go, that keeps us updated in any changes we have to make to our displays annually. Uh, our staffing is year-round, um, we have communication year-round with our staff, uh, again, that probably accounts for that big return that we have, everybody wants to come back. Uh, the promotion, uh, the promotion, our promotion is year-round, uh, we secure partners and, uh, with regional family attractions and events, we've been very successful with that. But this is important to get in there early. Last year, we, the RFP, we didn't get this together and with a late additional year, you know, we, we are, some of our opportunities were, were not there because of the lateness and our inability to do it. So it's really important that this thing gets promoted year-round, um, again, and we operate, our operation people, everybody is cross-trained and trained. It's a, a person directing traffic, knows how to be a greeter, he knows how to be a cashier. Uh, administration, um, we're, we're a relatively, we're a small company, but we have a year-round staff of 11 people. And they're all experienced in the administration and to keep us current and we have the holiday fantasy of life in a positive vein. Uh, there's more details to this on, uh, in the RFP, but I hope we can ask some questions later. Um, going on to the next is the, the proposed traffic route. Um, this has kind of been the same, uh, over the, over the years. The first, you know, since we've been, since 2009, this has, this has been the route. Uh, you're all, I'm sure, familiar with it. Um, the, uh, biggest, the biggest challenge is getting people on the egress, getting out of the park. Uh, especially now it's changed last year, the last couple of years. We've had the soccer field here where this was traditionally closed. Now we have to have more security and people, uh, on both ends of our project. Power sources. Okay. We call it test, inspect and retest sort of like our, uh, our challenge today with the technology. Um, everything is, it is for the RFP. Okay. Um, everything, when we, they're all built and tested for continuity grounded, they're all up to code. Uh, all cords are marked on the lawn to be visible for people. And we do not, we work with the county so that there's not a mowing going on when, you know, when the displays, the distribution is there. Every night at closing, our, uh, technician is there. He turns out the lights and he makes his notes of what little changes have to be done or if we have any repair problems. So the next day, the crew, when a crew comes in of one or two people to take care of what's gotta get done before the daily light up. Um, we light up two hours before the opening and the displays are inspected and anything that we find there, we take care of decorations. We cannot repair at that point. We have substitute decorations that we bring in. Um, the, we have our, as far as our, the distribution of electricity and the power. Um, we have, uh, electrician, we have our in-house electrician. We also have electrical, uh, I call our electricians, uh, contracts. Um, okay. We're going in here to the, the displays and the display program. There's, there's details within the RFP and I didn't want to burn near with another 88 pages of whatever. Um, I think the important part is that, is that we constantly change. We also have the favorites. Some of these displays the first time through, you may say, you know what they're doing there. So a lot of contacts and what we find out through our exit interviews, a lot of people like this thing. I remember I, where I learned the most was we learned when, uh, the teddy bear was going to be, they said, well, we've seen it for 10 years. This is when the county ran the, uh, the, uh, the operations end. And so they took it out and now there was a big, everybody wanted to see the teddy bear back. It could be KMA and, and so we kind of, there's certain things, the traditional things are really important for this project. Um, our list of displays, we've provided images of the displays and we've also proposed, uh, with, with full descriptions. And, um, the 2025 program that was part of the RFP, uh, include, uh, include 227 sculptures and, which we made into 116 displays of which, uh, you know, went through the, the whole event. And there are basically, uh, 70 display locations throughout the program. A key thing here is all of these displays that we use here exist. We don't have to go out and build anything. We don't have to finance anything. These all exist. These all exist and they're all exist knowing that they can all be changed for displays of equal value. Those of you that have had direct contact with us, knowing what this, our contracts, we, we are focused on basically over delivering, being on time and being within budget. And I think anybody who has known us, that's not fair with us, they know that we always over deliver. Um, and so you have a list of the displays. This, any of you that visited this year, the event, uh, this, the thing will be very, it should make a lot of sense to you because we use the program that we proposed for 2025. We used it for 2025. So this year coming up, 2026 is the first year. We'll get a program of equal density, equal size and equal value, but it will go. The bigger displays will end up being changed out. They will be different. So the different promotable value. I think it's important that being, you're making it, we're talking about the displays that we have. You know, the program is made up of sculptures. That's like an individual candy cane, or it could be a large castle. That's a sculpture if it sits alone.
Mr. Brandano.
This place is where we put some of them. Yes.
I'm sorry to interrupt you. That's the end of the 20 minute presentation period. So I want to welcome the committee members or the project manager, any questions that they may have for you. We appreciate your presentation.
Thank you.
Thank you. Are there any questions from the evaluation committee members? Yes.
Ms. No. Thank you. I didn't see it in the solicitation response, but Mr. Brandano, what are your proposed ticket prices for years one through five? Do you have that available?
Well, I have, okay. It's a reason why I'm hedging a little bit is we, you know, the fees and whatever suggests. We were looking at our price will be, we're trying to hover around $30 admission with admissions available as low as $20. Early, you know, this is, we feel that the $30 admission is hedging on, it's on the upper edge of the no income, no impact fee for admission. Remember, of the, of our, you know, the admission fee between the, something like over 20, between 20 and 25% is involved with taxes, processing credit cards, and fees for the rent of the park. You know, so we're kind of, but, but on the other hand, we do not have a lot of, we don't have pushback on the pricing from the people coming through. So we're comfortable there, but we want to make sure it's affordable. And, and right now we have a lot of coupons. Next year was $28 with a lot of coupons out for $4. And there was the opportunity to, I think for about $20, someone could get an admission.
Thank you.
Any other questions from the other committee members? No. Vish, do you have any questions? Yes.
My name is Vish Nandel, project manager. Mr. Brandano, do you intend to utilize existing site electrical infrastructure, bring in temporary generators? Yes. Or some combination of both?
Well, our plan, and that's part of the, everyone will get a copy of these notes. This is on the end of the thing. Yes. There will be, we plan on using the existing power. Okay. It is designed for a light show. It's there. And we, the, again, the county would be responsible for making sure that the distribution boxes, which are permanent, are working order. The distribution from the boxes out, that's, that's our responsibility. And we are, you know, you know, we're committed to get, you know, get all that distribution done, but we would want to use the power that's in the park. It does not, for the new technology and like that, that's used in programs. Generators don't really work that well on that because they're really, you know, they're made to, you know, keep some lights on. But not, not, it will, they're not really, we haven't had good experience with that. But that's, that's where, but there is power because originally that power was put into the park for incandescent bulbs. Since then, we've gone and moved ourselves out of the incandescent bulbs. We have probably 50% of the program is LED. The reason why it's not 100% is that we have this 3D experience with the glasses and LED doesn't work that well with them. So we have to have areas that are really good with the LED, I mean, with the 3D.
Thank you, Mr. Brandeno. During the solicitation, it is noted that the park is currently under construction. So some areas of the park may be impacted by electrical infrastructure that the county operates. Are you aware if the county does have disruptions in service, that the awarded vendor is to provide those electrical infrastructure services?
Okay. We understand what's going on. Matter of fact, we worked through it this year. The, and we've worked through it for the last two or three years. With the construction of the parking lot, the rebuilding of the parking lot, and then also now with the farm. I would say that the last year we were presented in, I don't know what it was, October, we had the construction site of the farm. It had a huge impact on the park. And as an example there, we were presented with it. We went and, I don't know if you went through or not, but we went and no one knew that there was a construction site there once it got dark. We brought in a special display that are a tunnel operated display. In other words, where people drive through it. We put a huge tunnel back there. We put a huge tunnel back there. It was all RGB illuminated. And we had very, I don't think that we, it was a big impact on us, but I don't think it was any influence, a negative influence on the visitor. I really, what's important is, is in the past that we participate in weekly meetings during the year, and especially during the season. So that we can go, because a lot of times we can go and design, make design modifications. In other words, instead of having, we get a style decoration that'll fit in that space. And the other thing that's important with the construction thing is we're only, our facilities are only three miles from the site. We have technicians out daily during the season looking for problems. And this is kind of where I think that we have a real heads up. We are there, and we also have bucket trucks and equipment. And also it should be noted that in our planning is we have on site staff daily at the park to make sure that this event goes smoothly and it's lit. And we, if we need extra people at a short-term construction area, we put people down there to direct the traffic. We have over 20 employees nightly in the park. It's not just turn on the lights and collect the money. But we have worked with it, and we're comfortable with it. We kind of know it's coming.
Thank you. I just want to clarify my initial question. I just wanted to, the awarded vendor has to be aware that if the park can't provide electrical infrastructure, that the awarded vendor will have to provide an alternative source at their own expense. That's what I want to clarify. Are you aware of that?
Yes. We've lived that life. We're okay with that. I mean, we need dependable sources of power, and so we'll get them. Thank you.
Thank you. As you may be aware, this is an outdoor-related event. So in the event of weather-related closures, what is your guest communication and taking an accommodation policy and how you coordinate with the property owner on closure decisions?
Okay. Closure decisions, we rarely close. We closed one day this year, and it was not our responsibility. It turned out that somehow the power got disconnected to that end of the park. And so, but anyway, here's what we do, okay? We're really committed to our customers. If it's raining at all, it doesn't have to be a closure. This would be if it's raining at all, when people come through. We don't think that's the best way to view the event is going through when it's raining. However, some people have come 40 miles to see the light show. We provide everybody that comes through when it's raining, they pay, and then they get a rain pass. They get a pass to come back at another time when the weather's nice and see it again. If we have the point where we have a slowdown or a closure or a lightning warning, we have six to eight people there that are directing traffic. We hold the people. If they want to, they have the option of that or leaving. And we also meet, we give everybody a discount, like a 50% discount to come back. We're real sensitive to all the customers, and that's what's really important. But they're, you know, we receive thank you notes for that, which is a rare commodity in the parking environment. But that's how we handle that. As far as notification, we're in constant notification with the park manager of the night. There are managers on night duty now there, which there weren't in the past sometimes because of the, I think it's partially because of the soccer field they're active on the south end of the park.
Thank you, Mr. Brandeno. Within your submittal, you noted along the anticipated path roughly 70 exhibits. Is that all the features in the proposed pricing, all the exhibits, or that is just the minimum number of exhibits?
That's not the number of exhibits. That's the number of display sites, okay? If you go into the RFP on page like 14 through 19, it'll show you all the displays. You'll notice that at scene location, sometimes we have three displays in that location or two. So it turns out that our number of displays where I said, you know, we could be standing on is 116.
Thank you. And within those exhibits, you mentioned that your program, your event, rotates these displays annually. Throughout the contract term, do you plan on reusing these same exhibits throughout the contract term, or do you plan to add new displays altogether?
Well, we have displays that come out that we use. Our inventory is constantly changing, and we do go and change displays new there, you know, not part of our, you know, we have over 2,900 sculptures, so we have a lot of things. But we do, like, we use, we use the HFOL to test some of our new things. Because it's close, we can have a technician there for the problem immediately and whatever. And we have, like this year where I put that tunnel over on the back by the construction site, that particular, that tunnel is an RGB tunnel that was made so that the RGB lighting, it's really on the edge of the technology. And we put that back there, A, because it worked, and B, we wanted to go and test it because we kind of pushed things to the edge. There's always the, let's say, the technology end, it's always a two-edged sword, okay? In other words, something that would look great if you're walking through, or you can spend 10 minutes where it's in your sight line, you can go and do the displays we put in those properties. They'll, they last long, there's a lot more technology in them. However, when someone's driving by, you know, you only get, you know, 30 seconds with them. I think if you, we always advise people to visit the drive-through is that this is a parade that you go by it instead of it going by you. And if you'll notice in our sections, as we go through sections, we're like sections of a parade in each place. Each of them got a large display, each of them have animation, and each of them have a drive-through experience. But we do have new displays that are coming out, or displays that haven't, we have displays that haven't been here before. But, you know, this is where we, you know, we kind of go by, you know, our exit interviews that we have and trying to make sure that it's fresh and new and still have the scale that people expect when it comes to the holiday fantasy place.
Thank you, Mr. Brandon. I have one final question. This agreement for the awarded vendor describes certain requirements and deadlines throughout the agreement. For example, setup and breakdown periods, required monthly reports, and the submission of timely payments. Describe your organization's ability with contract compliance.
We want to comply. We comply. Well, I think that the final negotiations of the contract that we have to really look out for the event at that point. And if something's unreasonable, it should be discussed. And it's got to work for both of us, but I don't have any problem with working with that as long as we have. I mean, it helps if we have a timely notice. If everybody's in step, we're fine, okay? On the other hand, sometimes, like, even the construction site could cause us to have to, you know, delay or whatever. But we are known to be on time and, you know, and we're in compliance with the payments or whatever. We've been making payments for the county for a long time.
Thank you. Project manager has no further questions. Thank you.
Any follow-up questions from the committee members? No? Well, Mr. Brandano, thank you very much for your presentations. There are no additional questions from either our project manager or the evaluation committee. We appreciate the proposal. We appreciate your availability today to provide the presentation as well as address the questions. We're going to offer you to monitor your emails because we're going to switch and transition to the other vendor's presentation. And so we'll have to ask you to leave this one. And then you'll be invited back in if you can monitor your emails. You'll come back in after the other vendor has finished their presentation and question and answer period. That's great.
That's great. Thank you. Thank you.
Thank you, sir. The first presenter, Brandano Displays Inc., has now completed their presentation and answered all questions. If the purchasing division staff could please invite the second presenter, Alice Scenic Studios, to join the closed portion of the meeting for their presentation. Committee members, you okay with continuing on? Okay. Mr. Alice Ogulu, good morning.
Hello, good afternoon. Hello.
Thanks for joining us.
Of course.
Did you have anyone else that was going to be joining?
Yeah. Shanna. Okay. Yeah.
Shanna. Yeah. All right. She's in the lobby. We're bringing her in. Yeah. Hi, everyone. Hello, Shanna. Good morning. So we're going to put up on the screen before we get to your setup period, we're going to put a list of the participants from Broward County that are on the call because I'm going to want to make sure that there isn't anyone in the meeting other than your team and the Broward County staff. So just a moment. We'll pull that up on the screen. Okay. So what that is, is a list of the Broward County staff members. And if you want to compare that to the participant panel, just to make sure there isn't anyone other than the members of your team and the Broward County staff in the meeting.
Thank you.
And for the record, if you could please affirm that there are no other individuals in the meeting other than your team and county staff.
Confirmed.
Okay. Thank you. Who should be given the controls to be the presenter?
I have the control, but we're going to present together with Shanna.
Okay. So we're going to give you that feature so that you can load your slide deck up. The committee members have been provided a copy of your presentation. Mm-hmm. But as well, if you want to pull that up on the screen. And this will be the five minutes for the setup.
Because we also have three videos to share on the screen.
Is that part of what you provided?
Yeah.
Okay, Tolga. You should have the presentation rights now. You want to try to load up your deck?
Okay. I'm waiting for the share. Yeah. Okay. Do you see my screen right now?
Yeah. Looks like Outlook. Okay.
Yeah.
Okay. All right. So we can see that. And we could hear both of you.
Fine. Okay. The videos. Yeah. You see the video screens right now?
Yes.
Okay. Sounds good. Okay.
We can start. One minute. I just want to confirm that the presentation material that you presented included these videos.
Yeah. Yeah. Ms. Lewis. Yeah. The link and the PDF file that I sent yesterday has three video links.
Ms. Lewis, can you confirm that? Okay. All right. We're going to switch over the clock for your 20-minute presentation. And you can start when you're ready.
Okay. Good afternoon. Thank you for having us today. My name is Tol Gailisoglu. I'm the founder of Alicinic Studios. And we are very pleased to be part of this final stage for operating the whole-day fantasy of Las Estrasmes Park. We would like to start by saying that we fully stand behind the proposal, pricing, and the commitments we have submitted throughout this process. Today, I'm here together with Shana McLean. Shana is our business development manager. Our presentation is primarily structured around the topics and questions you shared with us by email. And we will focus on the areas you asked us to address. Ultimately, our intention is to contribute to a safe and enjoyable holiday experience for families and the community, while also creating a solution that works well, operationally and financially for the county. We are committed to putting the effort to achieve outcomes that everyone can be proud of. And now, Shana, it's your turn.
Wonderful. Thank you all. Thank you so much for having us. So let's start with a proper introduction. We are Alicinic Studios. We are a scenic design and fabrication company working globally. We create original artistic environments for theme parks, museums, retail spaces, and live events. Our focus is on building physical experience that are durable, safe, and visually strong in public environments. Our story began in 2015. The company was founded by Tolga. We started with broadcast studio fabrication, then expanded into holiday decor and themed entertainment. Since 2022, we operate as a US-based company, managing projects here while supporting fabrication through long-term production facilities. So, what gives us our competitive edge? Our advantage comes from combining skilled craftsmanship with cost-efficient and scalable production models. We maintain strong project control from the US, while our fabrication capacity allows us to deliver large-scale elements reliably. This setup gives us flexibility, consistent quality, and dependable turnaround, even for the most complex projects. Here, you can see our expertise. As far as it goes, our experience spans many environments. Again, from amusement parks and theme parks to museums, hotels, seasonal decor. This broad background helps us understand both creative expectations and real-world operational requirements. Within our facility, we operate specialized services for carpentry, molding, and holiday decor production. These facilities allow us to produce large-scale scenic elements, integrated lighting features, and durable outdoor installations. Everything is designed with repeatability, safety, and seasonal use in mind. We provide turnkey services, from design and engineering to fabrication and installation. This includes wood, metal, plastics, FRP, sculpting, painting, AV integration, and lighting. For the county, this means fewer handoffs and clearer responsibility. In addition to our own projects, we often work as a subcontractor for other major companies, shown here. This means our work is regularly reviewed and approved by experienced operators in demanding environments. These images show examples of our scenic design and fabrication work. Tolga, would you like to tell us about what we're looking at right now?
Yeah, this is the entrance gate of Epic Universe, the newest theme park in Orlando. The scenic elements you see on this entrance gate, including the sphere, the hourglass, and other components, were produced by our team. And similar elements are also installed at multiple unit entrances and queue lines through the site. Also, you can see other productions as a reference from our previous projects.
Beautiful. Thank you. So, they should reflect our focus on large-scale elements, clean finishes, and public-facing installations that must perform reliably over time. Now, going into our TV studios, great. Our broadcast and studio work requires precise coordination, safety control, and fast installation. That same discipline applies directly to temporary and seasonal public installations. We also work in public art and architectural-scale installations. These projects require sensitivity to public space, durability, and long-term visual impact. Important considerations for a county-owned park. Now onto our museums. Museum projects demand high safety standards, visitor flow awareness, and technical reliability. That experience directly informs how we plan and manage public holiday events. So, now on. Oh, yes. Yeah.
Most recently, I'd like to add something, Shannon. Most recently, we completed a fabrication for Wings of the Liberty Museum located within a U.S. Air Force facility in Nashville. And we are currently producing ceiling elements and climber units for the MOTS Museum in Fort Lauderdale, which is also in Broward County. Ah, beautiful.
Thank you, Tolga. Yay. Now onto why we're all here today. These are examples of holiday lighting and seasonal installations we've delivered. They show our approach to scale, visual density, and integrated lighting rather than isolated decorations. Our mission at Alice Scenic Studios is to turn creative ideas into safe, well-organized experiences families can enjoy. We focus on practical design, smooth installation, and operations that work day after day. Our vision is to create experiences that can be reused and improved year after year. Here you can see a more detailed explanation of our workforce. Our U.S. entity manages operations, logistics, and on-site staffing. Fabrication is supported by affiliated facilities, allowing us to scale manpower as needed. This gives us flexibility without creating long-term staffing burden for the county. We are active members of IAPA and TEA. We actually just attended the IAPA show in Orlando this past November. Through these organizations, we stay current on safety practices, operational standards, and real-world case studies related to public venues. Tolga, can you give a little more intel on our membership? Yeah.
The IAPA is International Association of Amusement Parks and Attractions, and our involvement with IAPA goes beyond standard membership. There are more than 6,000 active members in IAPA, but we actively serve on selected committees contributing to initiatives focused on operational excellence in their facilities.
Ah, thank you so much. Next, we would love to show you two short videos of our latest exhibits from last holidays.
Yeah. For this project, our scope included not only the holiday lighting, but also all scenic elements, fiberglass productions, sales booth, kiosk, and overall concept fabrication. And here is the second video. As this project is located along the Bosphorus Canal in Istanbul, where Europe and Asia meet, the design language is inspired the movement of the sea whales. Our fabrication capabilities are particularly strong in producing custom artistic pieces tailored to unique concepts like this.
Perfect. Thank you. All right, back to our presentation. For public outdoor installations, we use UL or ETL listed components. All installations follow NEC practices with licensed professionals engaged where required. Our focus is safety, durability, and compliance. At this stage, we do not yet have full documentation of the park's electrical infrastructure. We understand the site has supported similar events in recent years. Our first step would be a technical review of past documentation and conditions. With that being said, our standard approach is a joint site walkthrough with county staff and our technicians. Based on real conditions, we propose a combination of site power and temporary generators where necessary. Efficiency and safety guide all of our decisions. As far as cable management goes, cable routing is planned with safety as a priority. Different protection methods are used for grass areas, public access zones, and drive-through routes. Nothing is left exposed or unmanaged. In order to keep up with all maintenance, the site is inspected daily before opening. A maintenance team remains on site to respond quickly to any issues. All checks and corrective actions are logged. We plan installation to minimize impact on turf and landscaping. Site condition reviews are conducted before and after the event. Any damage directly caused by our installation is addressed in coordination with the county. Ah, weather. The unpredictability of the tropics. Weather is monitored continuously. Operations pause when safety thresholds are reached and resume once conditions are confirmed safe. Ticket policies allow flexibility for guests if weather causes early exits. The event is designed as a continuous drive-through experience with theme zones rather than isolated displays. We create a sequence of scenes with clear visual transitions. The goal is a cohesive, memorable experience. Our team has experienced managing large-scale installations with vehicle circulation. Many of our projects actually involve even higher safety control due to pedestrian environments. In addition, we operate a hybrid drive-through and walk-through event ourselves called the Big Boys Festival. The Big Boys Festival is a ticketed event combining drive-through and pedestrian experiences managed successfully for over eight years. Here you can see a short video of the festival to understand our event operation experience.
As Shannon mentioned, the ticketed event show in this video includes both drive-through and walk-through experiences as well as dedicated guest experience areas. The entire operation of the festival is owned and managed by our team. This event takes place over two days and every year and attracts more than 10,000 visitors every day. To use our time efficiently, I'll pause the video and then we can continue our presentation. Great.
All right. So, industry trends. The industry is moving towards energy-efficient LEDs, module systems, and reusable displays. We stay current through our projects, IAPA participation, and the Trans World Christmas Show, which we will be attending in March. We share relevant updates with the county before, during, and after each season. We use a structured internal process to track schedules, payments, and deliverables. Responsibilities are clearly assigned with coordination with county staff is always ongoing throughout the project. Let's talk three-year growth plan. We will continue supporting large fabrication projects as a subcontractor, but our main focus going forward is building recognizable holiday public space experiences. Over the next three years, our approach is very straightforward. We focus on strong design, reliable installation, and smooth day-to-day operations. And we let the quality of the work speak for itself. From a market perspective, our initial focus is on serving shopping centers, mixed-use developments, tourism destinations, and cruise lines, as well as cities and public parks. As our displays are seen by more and more visitors and communities, we expect growth to come naturally through repeat use, expanded scopes, and long-term relationships, rather than rapid or uncontrolled expansion. All right, so why Alice Scenic Studios? We offer full accountability, scalable production, and strong operational experience in public environments. Our approach prioritizes safety, collaboration, and long-term value for the county. Our goal is to deliver a refreshed event that creates a positive public perception year after year. Beautiful. Thank you so much. That concludes our presentation. Thank you very much. We're open for questions. Thank you.
We appreciate your presentation, and now your availability to the committee members for their questions. Committee, any questions?
Mary, no. I have a couple. Go right ahead. Good morning. Good morning. So I wanted to ask a little bit about your staffing plan. From your proposal, it appeared that you had 10 support staff for this event. Is that adequate? Do you have plans to increase that? Because of history, we've had to have quite a bit of staff at the event and available. I just wanted to get a little bit more about your staffing plan.
Yeah, the staffing plan, I mean, we've been there this year a few times. So we plan to expand our staff, especially for the traffic coordination and also ticketing. And also we can expand our staffing capacity, especially at the weekends and also the Christmas period. So we will expand our staffing plan if needed. Thank you.
And with that, because you'll be expanding it, one of the solicitation requirements was 80% of your operation staff would consist of employees who have previously worked on events of the same or similar size. So do you plan on including that in part of your recruiting efforts to ensure that they meet the standard? Absolutely.
Absolutely. Thank you. And not only the staff on the field. Also, we are going to make the recruitment, experience recruitment on the technical fields as well.
Perfect. Thank you. Another question I have is in your proposal, you mentioned stop offs or opportunities for kiosks, shopping, photos. I'm not sure if you're familiar with the layout of the park. This may have a significant impact on traffic as it typically has been a drive through experience. Correct.
So that will be our question as well because we don't want to stop the people. To stop the people. However, if there will be a lot of crowd so we can use the entrance or ticket sales points for selling like hot chocolates or it's a small kind of merchandise, but we don't let much more crowded traffic and unsafe traffic routes. So the safety is the first priority.
Thank you.
I have one more question. Sure. Go right ahead. Pamela Sanguino. I want to follow up on what Mary was explaining about this being a drive through experience. I am curious to know what's the number of displays or exhibits that the company has available to create this. I know it's an intent to make it like a cohesive experience, like a drive through sequence of different theme exhibits. Can you expand a little bit more about how many exhibits do you have and how do you envision about this working out in a drive through experience?
Our plan is our plan is to put between 300 and 350 exhibits. We are going to create zones and our plan is to make some create some zones and we are going to provide that zones to you. And then when we get the confirmation on your end or on Conti's end, we are going to start the production. In our warehouse, maybe we have right now two or three zones, but we don't need to use that ones. We can create from the scratch and we can do some renderings before we produce it. After we will be on the same page, we are going to create it. But basically we are planning to put between 300 and 350 displays.
Hi, Mary. No, again, to to build off of that, we're in January, late January now. So if this contract is awarded and through negotiations, will you have sufficient time to you say you still may have to have some fabrication? And to my understanding, your facilities are overseas. Is that sufficient enough time to be prepared for the 2026 holiday season?
Yeah, our strongest muscles are quick turnarounds. To be honest, it takes 40 days, between 25 days and 40 days to ship it from Turkey to here. Every month we have some, we finish some projects in the United States. So we have quick turnaround. We are operating in our own facilities. So we have enough time to create everything from scratch and to produce this. Because we have metal capabilities, we have lighting capabilities. So that won't be a problem. If there will be a problem, I know it won't. It will take two days by air freight and it will take maximum 40 days by sea freight. So there won't be an issue between the transportation for the transportation and as well for the fabrication.
Thank you. I believe I have one final question. Will you, I saw your ticket prices for years one through five. Do you plan on offering discounts? I heard you mention rain checks or some compensation for rainy days or foul weather. But what about offering discounts like through pre-sales or anything like that?
Yeah, we will do some, we will plan some pre-sales activities, some discounts, some promotional activities. Maybe we can make some activities to attract people. We plan, but of course our prices will be depending on the market rules. So of course we plan to get much more people, much more families there. And not only for a promotion, we plan some Google advertising and also radio promotions. I mean, maybe we could do the best practices for the promotions and the advertising for attracting people and families.
Thank you. I did have one final question. If you are selected for this contract, you'll be following a longstanding provider of this particular event. How do you plan on? That's what we want. How do you plan on assessing your, how well it was? Are you planning on surveying your, the people that, you know, participate? Like, do you have any exit surveys planned or how are you planning to assess your success in following a long-term provider?
To be honest, this is a drive-through project. So we are not going to make the surveys while people are driving. However, we can, we will try to make online surveys and it's always better to get feedbacks. So we will expand our capacity and quality regarding their feedbacks. But of course we need to get the surveys, but it must be online surveys.
Thank you.
Any other questions from the committee before I pose it to the project manager? No. Mr. Nandau.
Good morning. My name is Vishnu Nandau, project manager. Olga, I know you said that you operate on a global scale, but out of curiosity, do you have any plans for growth in the next three years? Do you plan to have market expansion, product or service development, and any plan mergers or acquisitions?
We don't have any mergers and acquisitions plans. I mean, if I will be in life, I will be the sole owner of the company. So we won't have to make any acquisitions.
Thank you. Thank you. I know you also service and manage large scale projects. But what resources will be dedicated to our account if awarded?
Just a by way. There's someone waiting in the lobby as, so it's asking me waiting lobby.
Yeah, that's, that's the other vendor. We're not going to allow them to come in to the, to your closed portion of the meeting. Do you want me to deny or?
Oh, we will take care of that. We'll take care of that. Yeah. We'll take care of that. Thank you. Sorry for this.
Okay, sorry. Not a problem. Tolga, I know you operate large events and globally. What resources will you, will be dedicated to our account if awarded?
I mean, first we need to make a side check, but I mean, we are planning to use our own sources. But first we need to get the, the, the electrical and technical infrastructure of the park. And if you have some sources that will be good for, to attracting people, of course, we are, we will be happy to use, but our main purpose is to use on our own sources. Thank you.
Thank you. Now, I know you said if we, if there's any custom fabrications or any setbacks that they will be rectified and or shipped from Instable. Is there currently a warehouse in the United States or no?
Yes, we have, we have two warehouses in Delray Beach. Okay. And you can visit that warehouse and it's full of Christmas lights. You can visit whenever you want.
For your proposal, in your proposal, do you plan to use existing displays or exhibits and a combination or a combination of existing displays, new, new installations and fabrications for this project?
So depending on the, depending on the storytelling that we create, maybe together, we can put maybe 10% or 20% of our existing displays.
So if, so if awarded, you will be, you know, they have an ability to provide custom fabrication along with the county's feedback as well. Yeah. Yeah. Thank you. And it's all that included into your proposed pricing and mag and presentatories.
Yeah.
Correct. I also noticed, um, um, during your, your video presentation, um, your displays in the mall and then all along the walkway too, as well as the airport. What is your target base? Oh, for demographic- Target base for- For demographical target base. Families. Perfect.
Families. Because, you know, I have, uh, I have three kids and I have triplets. So, so the families are first, are first locals.
Imagine.
And also, and also, of course, that will be a, the, a local attraction, 90% local attraction. But as Florida is a touristical destination, we will be happy, uh, to attract the tourists, uh, from, uh, all around the world.
What experience do you have working with an organization like ours, meaning the government entity?
Uh, I mean, we just, uh, finished a project for us air force in Nashville. So that will be the biggest, uh, uh, uh, public institution in United States. However, we have, uh, different, a bunch of, uh, different experiences. We are running, uh, we are almost running a project in Saudi Arabia with an American company between Saudi government. We have our, uh, festival in, uh, Turkey. It's, uh, we are doing this, uh, festival in, uh, public, uh, park and we rent the park, uh, from the city. So we have a lot of international and national, uh, experiences working with the public institutions.
Have you ever, ever had a service or management agree for holiday displays or, and or, or concessionary agreement with a government entity? In United States?
No.
If awarded, do you plan, um, what anticipated challenges do you think you will have?
Uh, the anticipated challenges is, uh, I mean, we are very well organized. Uh, we have, uh, the rules, we know the rules and we know the technical structures and technical, uh, compliances. But, uh, of course, uh, it won't be a problem, but, uh, the, the, the producing overseas and shipping it here to in a 40 days, it will be, it would be a challenge, but we have enough time. But rather than that, uh, we have enough experience and also the, the weather conditions, of course, it's unpredictable, but, uh, I mean, we know the Florida weather. It could be a challenge, but rather than that, we are really well organized.
Uh, this project requires, uh, the, the awarded vendor to, um, have, uh, there's certain requirements for submittal of payments, certain requirements for setup and breakdown, and specific requirements for auditing purposes. Describe your organization's ability with contract compliance.
Yeah, I mean, uh, we have, uh, you know, we are, uh, strong financials, uh, we, I mean, we don't, uh, need to use any credits or, uh, other things. And, uh, we can easily, uh, provide our insurance and, uh, uh, uh, needed, uh, letters or bonds if required. So, we are, uh, financially strong and we have no debts.
Thank you. Project manager has no further questions.
Thank you. Any follow-up questions for, from the committee members? No? Okay. Well, thank you very much, uh, Tova and Shana. We appreciate your presentation and availability to answer our committee members' questions and project managers' questions. It doesn't appear there are any other questions. So, if you want to stay on, we're going to invite the other firm back into the open portion of the meeting. Thank you very much.
Do you allow us to ask, do you allow us to ask a few questions? No.
What, what kind of questions did you have related to...
For example, uh, website and branding. Who owns the, I mean, is the owner of that website a county or is it the previous owner's website? Which website? I mean, the Fantasy of Lights, the current website, for example. Yes.
Just a moment. The project manager is going to answer that question. Sure, Tolga.
So, uh, the Holiday Fantasy of Lights is marketed. It's on a Broward County website. However, if you're looking at, for, at the individual website, HolidayFantasyofLights.com, that is, um, that is run and operated by the current vendor. Okay.
Okay. So we need, if we are awarded, we need to open a brand new website for the event. Am I correct? For the, also the, for ticket sales?
The requirements for that type of, uh, marketing and registration or ticket purchases, um, would be in the solicitation. Okay.
And, uh, would the county be able to provide a seasonal basis designated site operations, uh, I mean, any storage on, uh, Trace Bean's Park? That would have also... Or are we going to...
I believe that was also in the solicitation. Okay.
Okay.
That's it. Okay. Thank you very much. We appreciate your presentation. Um, the second presenter, Alice Scenic Studios, has now completed their presentation and answered all questions. This concludes all vendor presentations. If the purchasing division staff, if they haven't already, please invite all vendors and members of the public back to the open portion of the meeting. I'm just going to pause for a minute to allow any others to come back in. One moment.
Please turn.
Hello. Thank you. Uh, the next order of business, if everyone can, um, keep their phones and computers muted, we're going to move into the next portion of the meeting, which is the scoring of vendors. The score sheets have been distributed to the evaluation committee. And, uh, those score sheets include assigned points for location and pricing, and those points were applied based on the specific criteria that are stated in the solicitation. The score sheets include a formula-based points for price. When all evaluation committee members have completed and submitted their score sheets, I will recess the meeting to allow time to tabulate the results. Committee members, do you have any questions regarding the scoring portion? No? Good. Good. Okay. So, committee members, you may begin your scoring. Purchasing division, if you could please put a, um, sheet up on the meeting so that everyone knows that we're in the scoring phase, and if we can keep everybody on mute, please. Good afternoon. Thanks for your patience. All the score sheets have been submitted and received, and, uh, we will now take a recess to tabulate the results. The time is 12.09 p.m. Committee members, feel free to take a break if you need. Good afternoon. Thank you, everyone, for your patience. I'd like to reconvene the meeting. The time is 12.33 p.m. Before the results are announced, I'd first like to take an opportunity to thank all of the vendors for their participation in this solicitation process. We appreciate your time and interest in working with Broward County. As well, to the committee members, we appreciate your diligence in being available today as well, and our project manager, and good luck with the project. Purchasing division, if you could please announce the scores and the ranking. Thank you. Okay.
Okay. Okay. Thank you. Once the scores were completed, Alice Entertainment had a total of 251 points. Brandana Displays was 250.75 points. That made the initial ranking Alice in first place and Brandana Displays in second. However, once we applied the local-based preference formula, Alice Brandana became number one ranked, and Alice for number two. The formula for calculating the 5% range is as follows. If the number one ranked firm is non-local, we take total points times 5%. That is 251 points times 5%, that equals to 12.55, and that was deducted from the 251 for Alice Entertainment, which reduced their points to 238.45, which eventually puts Alice in second place and Brandana in first place.
Thank you. So the number one ranked firm is Brandano Displays Inc., and the number two ranked firm is Alex Scenic Studio, and that ranking is after application of the local preference ordinance. The next order of business is acceptance of the scoring and ranking. May I have a motion to accept the Evaluation Committee's results and recommendation of ranking for approval? I'm on page 14 and 15 of the script.
I'd like to make a motion to accept the Evaluation Committee.
Thank you. May I have a second?
Pamela Sanguino, I second the motion.
Thank you. All those in favor, say aye.
Aye.
Thank you. That motion passes unanimously. The Evaluation Committee recommendation will be posted on the purchase... Excuse me. Yes. One moment, please. Thank you for your patience. The Evaluation Committee recommendation will be posted on the Purchasing Division's website for three business days as a proposed recommendation of ranking. Following this three-day period, if no objections to the proposed ranking have been received in writing by the Director of Purchasing, a final recommendation of ranking will be posted for five business days. If no vendor timely objects or protests, the ranking shall be final, provided that no county commissioner objects within five business days after receiving notice from the Purchasing Division of the final ranking. Once a ranking is deemed final, the county shall commence contract negotiations with the number one ranked firm. As a reminder, all information reviewed by Evaluation Committee members is posted on the Purchasing Division website repository. Committee members, is there any other business that needs to be discussed today? Thank you. Again, I'd like to thank all of the vendors that responded and for their presentations today, and thank you also to the committee members for their participation. The combination initial and final Evaluation Committee meeting is adjourned. The time is 12.38 p.m. Thank you.
Thank you.