Good morning. I am Sonia Lovett, Senior Purchasing Manager and a meeting facilitator. I would like to call to order this initial evaluation committee meeting for a request for proposals RFP number TRN-213-071-5P1, General Planning Consulting Services for the Broad County Transportation Department. The time is now 11.10 a.m. on March 19, 2026. This meeting is being held through Microsoft Teams. Representatives from the county are physically here in Room 430 of the Governmental Center Building East, located in Fort Lauderdale, Florida, or virtually through Teams. Attendees, if you can please mute your microphones on your devices to limit background noises. This is a public meeting and is being recorded by Briard County. The video recording will act as the official recording of the meeting. The recording will be available on the Purchasing Division website under the RLI RFP repository. Information reviewed by the evaluation committee as part of the evaluation process will also be posted on the repository. This meeting has been publicly noticed. The purpose of this meeting is to determine the responsiveness and responsibility of the proposing firms. Only those vendors that have been determined by the evaluation committee today to be both responsive and responsible to the solicitation requirements and shortlisted may proceed to the final evaluation committee meeting for presentations and ranking. At the time of the solicitation deadline, 2 p.m. on January 30, 2026, five proposals were received. Meeting attendance is recorded in the following ways. The Purchasing Division records attendance of the county staff physically here in Room 430. All virtual attendees, including county staff, please click on the link or scan the QR code that is currently listed in the Teams chat section to complete the sign-in sheet. For attendees that cannot access link or the QR code in the Teams chat, email the Purchasing Assistant Manager, Wendell Jean-Pierre, at W-J-E-A-N-P-I-E-R-R-E, at Broward.org, with the subject, EC Meeting Attendance, and indicate your name, your title, and the company you represent in the email body. The following staff, county's project staff, is Wendell Jean-Pierre, Purchasing Assistant Manager, Omar Medina, Project Manager from the Transportation Department, Gavin Reinhard, County Attorney's Office, and Colleen Poneau, Risk Management Division. We have a quorum present with the following evaluation committee members. Committee members, please say present after your name is called. Richard Tornese, Director, Highway Construction and Engineering Division, Public Works and Environmental Services Department. Present. Darby DeSalle, Director of Housing and Urban Planning Division, Resilient Environment Department. Present. Dr. Natasha Yassin, Enterprise Assistant Director, Seaport Planning and Capital Grants Division, Port Everglades Department. Present. Dr. Gia Bien, Assistant General Manager, Transportation Department. Present. And Kurt Petgrave, Capital Programs Administrator, Transportation Department. Present. Thank you, everyone. It is the evaluation committee's responsibility to review the vendor's submittals, to ensure solicitation requirements are met, and to evaluate the submittals and make a recommendation to award a contract. Each evaluation committee member was appointed by the county administrator to serve on this committee based on their experience. The evaluation committee members are responsible for following the county's established committee procedures to select vendors which provide the services that are in the best interest of the county. At the discretion of the board, the evaluation committee members may be requested to substantiate their recommendation and discuss their submittal reviews. In accordance with Broward County Procurement Code, each evaluation committee member must affirm that they are free of conflicts of interest, as provided by Part 3, Chapter 112, Florida Statutes, and the Florida and the Broward County Employee Code of Ethics. All evaluation committee members and the project manager assigned submitted the required Broward County disclosure forms and responded that they can be fair and impartial to all vendors. The cone of silence has been in effect since the solicitation's advertisement. Vendors are prohibited from discussing this solicitation with the commissioner's office, county staff, or a member of the evaluation committee. The cone of silence terminates when the awarding authority takes action, which ends the solicitation. During the cone of silence, inquiries regarding this solicitation should be directed to the project manager or the director of purchasing and or his designee. Also, vendors may communicate with the designated representatives from the Office of Economic and Small Business Development at any time regarding the evaluation small business enterprise or county business enterprise participation. The summary of vendor rights regarding Brown County competitive solicitations was issued in the solicitation. At this time, the purchasing agent will report the findings on the responsiveness and responsibility and identify any exceptions were taken to the county's terms and conditions. Thank you. Proposals were received from the following vendors, Caesar Financial Incorporated, CDM Smith Incorporated, CTS Engineering Incorporated, Himley Horne & Associates Incorporated, and WSP USA Incorporated. The solicitation had three responsiveness requirements involving compliance. Criminal history screening practices certification, Federal Transit Administration, FTA requirements, lobbyist registration certification. The director of purchasing recommends that all vendors be deemed responsive to all responsiveness requirements. The solicitation had five areas of responsibility requirements. Affiliated entities of the principals, financial information, financial ability, insurance requirements, professional engineer license requirement, and litigation history. All vendors provided the required documentation for evaluation committee's review or responsibility. The solicitation required vendors to state whether they accept Brown County standard terms and conditions or if they do not accept them to identify the agreement provisions and vendors' proposed changes. Three of the five vendors accepted the county standard terms and conditions without exceptions. The following vendors took exceptions to the county standard terms and conditions. Himley Horne & Associates Incorporated, WSP USA Incorporated. The specific exceptions taken by these vendors are identified in each submittal and will be addressed prior to presentations at the final evaluation committee meeting. Thank you. This concludes purchasing's remarks and is presented for the consideration of the evaluation committee. Thank you. The next order of business is to determine vendor responsiveness as defined in the Procurement Code Section 21.40, paren A. Is there any discussion from the evaluation committee regarding the determination of responsiveness? Hearing none, may I have a motion with respect to responsiveness of the vendors' submittals? I make a motion that, as Richard Tornes, I make a motion to accept all applicants there to be responsible. Responsive. Responsive, sorry. May I have a second? Second. GABN, second. All in favor say aye. Aye. Aye. Any opposed? Motion passes unanimously. The next order of business is to determine the responsibility of the vendors as defined in Procurement Code Section 21.40, paren B. Is there any discussion from the evaluation committee regarding the responsibility of the vendors? Hearing none, may I have a motion with respect to the responsibility of the vendors. GABN, I would like to make a motion to find all vendors as responsible to the solicitation's responsibility criteria. Thank you. May I have a second? Second. State your name, please. Second. Dr. Natasha Yassant. Thank you. All in favor say aye. Aye. Aye. Any opposed? Motion passes unanimously. Motion passes unanimously. The next order of business is to determine that the vendors that were found to be both responsive and responsible may have a motion with respect to the vendors determined to be both responsive and responsible. GABN, I would like to make a motion to find all vendors as both responsive and responsible to solicitation's requirements. Thank you. May I have a second? Rich attorneys, I second the motion. All in favor say aye. Aye. Aye. Aye. Any opposed? Motion passes unanimously. The Director of Purchasing recommends shortlisting in accordance with the Procurement Code Section 21.42. The Evaluation Committee may, one, shortlist vendors and then score and rank only the shortlisted vendors, or two, score and rank all and rank all responses. And according with Procurement Code Section 21.44, Procedures for CCNA Services states that Evaluation Committee shall establish a shortlist of vendors for further consideration of award of the solicitation, unless the Director of Purchasing determines that shortlisting would not be in the best interest of the county. Is there any discussion regarding shortlisting? Hearing none, may I have a motion with regards to the shortlisting of vendors? GABN, I would like to make a motion to shortlist to four vendors to move forward to the final Evaluation Committee meeting for presentations and ranking. May I have a second? Yeah, Rich attorneys, I second that. All in favor say aye. Aye. Aye. Any opposed? Motion passes unanimously. The Evaluation Committee will now shortlist the vendors. The Evaluation Committee members were emailed a ballot link to select the vendors to shortlist. The number of vendors to shortlist is four. Once all committee members submit their shortlist ballots to purchasing, I will briefly recess the meeting to allow purchasing time to tally the ballots. When purchasing notifies me that they have completed the tally, I will reconvene the meeting and purchasing will read the shortlisting results. Are there any questions? Are there any questions? Committee members, you may begin shortlisting. The purchasing division will notify me when they have received all ballots and are ready to tabulate. Good morning, everyone. The shortlist ballots have been submitted and we will now take a recess. The time is now 11.26 a.m. We are now in recess. All right, everyone. I would like to reconvene this meeting. The time is now 11.29 a.m. Purchasing will announce the results. Thank you, Madam Chair. The shortlisted vendors are as follows. CDM Smith Incorporated, CTS Engineering Incorporated, Kimbley Horn & Associates Incorporated, and WSP USA Incorporated. Thank you. May I have a motion to accept the named vendors as those shortlisted? Darby DelSalle, so moved. May I have a second? Richard Toney, second that. All in favor, say aye. Aye. Any opposed? Motion passes unanimously. The final Evaluation Committee meeting will be held on Thursday, April 2, 2026 at 9.30 a.m. and will include the vendor presentations. Evaluation Committee members and Project Manager, are there any topics or questions you would like the vendors to specifically address during the presentation? Please note, individual questions may be asked to specific vendors during the questions and answer period, and do not have to be topics or questions to all vendors. If yes, when you acknowledge, please state your name, then your topic or questions. Let's start with Dr. Gia Bian. Do you have any questions or topics? Well, I'd like to see all vendors to present, you know, according to the scope included in the RFP, and also, since this contract covers a wide spectrum of transit planning, environmental engineering, financial IT and public engagement and administrative tasks, I'd like the team to present their experience according to these services and identify which past projects best demonstrate their capacity and capability to perform all elements of the scope. I'd also like the team to highlight two or three completed projects that most closely resemble the work anticipated under this contract, and also include the firm's specific roles, measurable outcomes, and how their work directly supports the transit agency's decision-making. Okay, thank you. Any more? Oh. Not yet. One more. Maybe a couple more. Give me one sec. This contract also requires extensive coordination with the municipalities, FDOT, MPOs, and community stakeholders in the public. I'd like the team to present examples of successful coordination efforts and describe strategies that contributed to those outcomes. And I'd like the team to present innovative tools, approaches, or methodologies that they had brought to their past successful projects and could be used to enhance the efficiency of BCT. So that's all. Okay. Thank you very much. Darby DeSalle, do you have any questions? I do not have any specific ones. Thank you. Kurt Petgrave? This is Kurt Petgrave. Gia touched on much of what I wanted to highlight, but in addition to what Gia stated, I would like to know the vendors identify lessons learned through the process of projects where they took it from planning through inception, completed, and projects that were deemed successful, if they can highlight lessons learned through that process. Thank you. Thank you, Mr. Richard Tornese. No specific questions, but I would like the project manager for each vendor presenting a good portion of their presentation. So I would look for a project manager that would be key to coordinating with the county. Thank you. And lastly, Dr. Natasha Yassin. Thank you. Their ability to adapt to a changing environment, specifically to the region here we have in South Florida, their specific ability to, or examples, or past experiences, and working in regions just like Broward County, specific counties like Broward County, so the component of Broward County. So just to show some examples of that, their team lead, be very specific on who's leading which team, which area of the general planning agreement, how they're managing turnovers, their ability to be able to adapt to any changes in policies, whether it's federal, state, or local policies. I'm just thinking about the port in terms of tariffs, but yeah, how they work through that, how they track performance and KPI measures and success, and also if they have an engagement plan or community plan, specifically since we do have a diverse county, what's their approach when it comes to that? Not only from a radio versus TV, but specifically to cultural differences and diversity within the county. I'd like to see what's their approach on those. Thank you. Thank you very much, and we will touch base with each one of you to make sure that we have your topics and questions in detail. And Project Manager Omar Medina, do you have any questions? No, I think all the EC members have the right questions for the presentation. Thank you very much. The Evaluation Committee establishes the length of presentations. This time does not include the unlimited question and answer period. Is there any discussion regarding the presentation length? I'm recommending 20 minutes, but I'll see what the committee members want to do. That's my recommendation. I agree. 20 minutes seems reasonable. Okay. Yeah, that seems reasonable. Thank you. Okay. So then may I have a motion to set the presentation length? Motion to set the presentation length to a maximum 20 minutes. And state your name, please. Maximum 20 minutes. Dr. Natasha, you're sent. Thank you so much. May I have a second? I second. All in favor, say aye. Aye. Aye. Any opposed? Motion passes unanimously. As established, each vendor will have 20 minutes for their presentation, followed by unlimited question and answer session. All vendors will have up to five minutes to set up for their presentation in the team's meeting. At this time, a purchasing agent will use a random list generator to determine the order of presentations. This can be viewed on the screen. The presentation order is as follows. First presenter, WSP, USA Incorporated. Second presenter, Kimley Horn & Associates Incorporated. Third presenter, CTS Engineering Incorporated. And fourth presenter, CDM Smith Incorporated. Thank you very much. Committee members, is there any other business that needs to be discussed today? Hearing not, I would like to thank all of the vendors that responded to this solicitation. We appreciate your time and interest in working with Broward County. The time is now 11.39 a.m. This initial evaluation committee meeting is adjourned. Thank you very much, everyone. Thank you. Thank you.