Thank you. Good morning, everyone. I am Jeanette Farrell. Okay. Good morning, everyone. I am Jeanette Farrell, Purchasing Manager, and I'll be serving as today's meeting facilitator. On behalf of Carolyn Messersmith, Carolyn will serve as the facilitator for the final evaluation committee meeting. I would like to call to order this initial evaluation committee meeting for request for proposals RFP number PNC-213-0260-P1, Civil Engineering for Parks and Recreation Division. The time is 10.05 a.m. on February 23, 2026. This meeting is being held through Microsoft Teams. Representatives from the county are physically here in room 430 of the Governmental Center Building East, located in Fort Lauderdale, Florida, are virtually through Teams. Attendees, please mute the mics, microphones on your devices to limit background noises. This is a public meeting and is being recorded by Broward County. The video recording will act as the official recording of the meeting. The recording will be made available on the Purchasing Division website under the RLI-RFP repository. Information reviewed by the evaluation committee as part of the evaluation process will also be posted on the repository. This meeting has been publicly noticed. The purpose of the purpose of the meeting is to determine the responsiveness and responsibility of the proposing vendors. Only those vendors that have been determined by the evaluation committee today to be both responsive and responsible to the solicitation requirements and shortlisted may proceed to the final evaluation committee meeting for presentations and ranking. At the time of the solicitation deadline, 2 p.m. on October 15, 2025, 11 proposals were received. Meeting attendance is recorded in the following ways. Meeting attendance is recorded in the following ways. One, the Purchasing Division records attendance of county staff physically here in room 430. Two, all virtual attendees, including county staff, please click on the link or scan the QR code that is currently listed in the Teams chat section to complete the sign-in sheet. Three, for attendees that cannot access link or QR code in the Teams chat, email the Purchasing agent, the Purchasing agent, the Purchasing agent, the Purchasing agent, Harmony Cleland at hcleland at broward.org with the subject EC meeting attendance and indicate your name, your title, and the company that you represent in the email body. The following are the county project staff, Harmony Cleland, Purchasing Agent, Tanisha Beecher-Bell, Project Manager, Parks and Recreation Division, County Attorney's Office, County Attorney's Office, County Attorney's Office, Jeffrey Simmons, Office of Economic and Small Business Development, Colleen Parnall, Risk Management Division. We have a quorum present with the following evaluation committee members. Committee members, please say present after your name is called. Carlina Vargas, Engineering Unit, Supervisor, Highway Construction and Engineering Division, Public Works and Environmental Services Department. Present. Martin Gross, Licensed Engineer, Parks and Recreation Division, Parks DA Planning and Design Section. Present. Matthew Harrell, CPM, Supervisor, Seaport Engineering and Construction Division, Port Everglades Department. Present. Murrell Medina, Expansion Project Administrator, Water and Wastewater Engineering Division, Public Works and Environmental Services Department. Present. Thank you. Terrence Bailey, Parks Superintendent, Parks and Recreation Division. Present. Thank you. It is the evaluations committee's responsibility to review the vendor's submittal to ensure solicitation requirements are met to evaluate the submittals and make a recommendation to award a contract. Each evaluation committee member was appointed by the county administrator to serve on this committee based on their experience. The evaluation committee members are responsible for following the county's established committee procedures to select vendors which provide the services that are in the best interest of the county. At the discretion of the board, the evaluation committee members may be requested to substantiate their recommendation and discuss their submittal reviews. In accordance with Broward County Procurement Code, each evaluation committee member must affirm that they are free of conflict of interest as provided by Part III, Chapter 112, Florida Statues, and Broward County Employee Code of Ethics. All evaluation committee members and the project manager assigned submitted the required Broward County Disclosure Forms and responded that they can be fair and impartial to all vendors. The cone of silence has been in effect since the solicitation's advertisements. Vendors are prohibited from discussing the solicitation with the commissioner's office, county staff, or a member of the evaluation committee. The cone of silence terminates when the awarding authority takes action which ends the solicitation. During the cone of silence, inquiries regarding this solicitation should be directed to the project manager or the director of purchasing and or his designee. All vendors may communicate with the designated representatives from the Office of Economic and Small Business Development at any time regarding the solicitation of small business enterprise or county business enterprise participation. The summary of vendor rights regarding Broward County's competitive solicitation was issued in the solicitation. Broward County will be utilizing a consensus approach to provide a summarized group consensus evaluation score at the final evaluation committee meeting. At this time, the purchasing agent will report the findings on responsiveness and responsibility and identify if any exceptions were taken to the county's terms and conditions. Proposals were received from the following vendors. Calvin Godarno & Associates, Inc. Chen Moore & Associates, Inc. CPH Consulting, LLC. Craven Thompson & Associates, Inc. CSA Central, Inc. Keith & Associates, Inc. DBA, Keith. Miller Legg & Associates, Inc. DBA, Miller Legg. Pell Engineering, LLC, DBA. Winningham & Fradley. Premier Design Solutions, Inc. Thomson & Associates, Inc. CSA Central, Inc. Civil Engineering, WGI, Inc. The solicitation had two responsiveness requirements involving compliance. Criminal History Screening Practices Certification and Lobbyist Registration Certification. The Director of Purchasing recommends that all vendors be deemed responsible to all the responsiveness requirements. The solicitation had six areas of responsibility requirements. Affiliated Entities of the Principles, Financial Information Financial Ability, Insurance Requirements, Professional Engineers License, and Registration as an Engineering Business in Florida, Litigation History, and the Office of Economic and Small Business Development Program requirements. All vendors provided the required documentation for the Evaluation Committee's review for responsibility. The solicitation required vendors to state whether they accept Broward County's standard terms and conditions or if they do not accept them to identify the agreement provisions and vendors' proposed changes. 9 of 11 vendors accepted the county's standard terms and conditions without exceptions. The following vendors took exceptions to the county's standard terms and conditions. Calvin Gordano Associates, Inc. WGI, Inc. The specific exceptions taken by these vendors are identified in each submittal and will be addressed prior to presentations if vendors advance at the final Evaluation Committee meeting. This concludes Purchasing Remarks and is presented for the consideration of the Evaluation Committee. Thank you. Thank you. The next order of business is to determine the vendor's responsiveness as defined in the Procurement Code, Section 21.40A. Is there any discussion from the Evaluation Committee regarding the determination of responsiveness? Hearing none. No. Hearing none, may I have, with respect to the responsiveness, may I have a motion? Martin Gross, I would like to make a motion to find all vendors as responsive to the solicitation responsiveness requirements. May I have a second? Matt Harold a second. All those in favor say aye. Aye. Aye. Aye. No opposed. Motion passes unanimously. The next order of business is to determine the responsibility of the vendors as defined by the Procurement Code, Section 21.40B. Is there any discussion from the Evaluation Committee regarding the responsibility of the vendors? Hearing none, may I have a motion with respect to the responsibility of the vendors? Martin Gross, I would like to make a motion to find all vendors as responsible to the solicitation's responsibility criteria. Matt Harold a second. All those in favor say aye. Aye. Any opposed? Motion passes unanimously. The next order of business is to determine the vendors that were found to be both responsive and responsible. May I have a motion with respect to the vendors determined to be both responsive and responsible? I would like to make a motion to find all vendors as both responsive and responsible to the solicitation's requirements. Matt Harold a second. All in favor say aye. Aye. Aye. Any opposed? Aye. Motion passes unanimously. In accordance with the Procurement Code, Section 21.44, Procedures for CCNA Services states that the Evaluation Committee shall establish a shortlist of vendors for further consideration of award of the solicitation unless the Director of Purchasing determines that the shortlisting would not be in the best interest of the county. Finally, in accordance with Florida Statute of Consultants Competitive Negotiation Act, there shall be no fewer than three responsive and responsible vendors evaluated. However, the Evaluation Committee determines the final number of vendors to shortlist. Shortlisting is based on the Evaluation Committee's evaluation of the vendor's entire submittal, including responses to the evaluation criteria. Is there any discussion regarding shortlisting? Three or four? Yeah, since there is going to be four or, I'm sorry, two vendors that are ultimately selected for the agreement, maybe we do four shortlisting? Okay. Sounds reasonable, is it? Okay, this is Matt Harold. I'd like to make a motion to shortlist four vendors to move forward into the final Evaluation Committee meeting for presentations and ranking. May I have a second? Carolina Vargas, I second the motion to shortlist five vendors. Five vendors. All in favor say aye. Aye. Aye. Aye. Any opposed? Excuse me, Caroline, how many did you say? Oh, I'm sorry, four. Correct. Okay, you want to repeat your motion? Yes. Carolina Vargas, I second the motion to shortlist four vendors for the solicitation. Okay. All those in favor of shortlisting four vendors, say aye. Aye. Any opposed? Aye. Aye. Motion passes unanimously. The Valuation Committee will now shortlist the vendors. The Valuation Committee members were emailed a ballot link to select the vendors to shortlist. The number of vendors to shortlist is four. Once all committee members submit their shortlist ballots to purchasing, I will briefly recess the meeting to allow purchasing time to tally the ballots. When purchasing notifies me that they have completed the tally, I will reconvene the meeting and purchasing will read the shortlisting results. Are there any questions? Committee members may begin shortlisting. The purchasing division will notify me when they have received all ballots and are ready to tabulate. The shortlist ballots have been submitted and we will now take a recess. The time is now 1026 AM. We are now in recess. Is now exiting. I'd like to reconvene this meeting. The time is now 1036 AM. Purchasing will announce the results. We had a four-way tie, so we applied the location tiebreaker, which left two vendors still tied because there are two locally-based businesses. So we'd like to know from the committee if they would like us to move forward with the additional tiebreakers or increase the number of vendors to shortlist to five. Okay. Increasing the number seems like the fairest thing to do to me. Yeah, I think that's good because I think in previous solicitations that have two vendors, five has been like three. Okay. For clarity, it's the committee so far is talking about increasing it from four to five. So I think we'd need a motion to make that official. This is Matt Harrell. I'd like to make a motion to increase the number of shortlisted vendors from four to five. Martin Gross, I second. Those in favor, say aye. Aye. Aye. Aye. No opposed. The motion passes unanimously. Okay. So with that then, the shortlisted vendors are Chen Moore & Associates, Inc., Craven Thompson & Associates, Inc., Keith & Associates, Inc., Premier Design Solutions, Inc., and Thompson & Associates, Inc., Civil Engineering. May I have a motion to accept the names, the name vendors as those shortlisted? Motion to accept the names as shortlisted. Name to the vendors as shortlisted. May I have a second? Martin Gross, second. All those in favor, say aye. Aye. Aye. Aye. Any opposed? Motion passes unanimously. The final evaluation meeting will be held on Tuesday, March 10th at 2026 at 9.30 a.m. and will include vendor presentations. Evaluation committee members and project manager, are there any topics or questions you would like the vendors to specifically address during their presentations? Please note individual questions may be asked to specific vendors during question and answer period and do not have to be topics or questions to our vendors. If yes, when you are acknowledged, please state your name and then your topic or question. Martin Gross. Martin Gross, I have none. Terrence Bailey. Terrence Bailey, I have none. Carlina Vargas. Carolina Vargas, I have none. Matthew Harrell. Matthew Harrell, no questions. Merle Medina. Merle Medina, no questions. And Tanisha Preacher-Bell. Yes, I have a question, a topic. So just wanted the firm to highlight their ability to work with multiple project managers on different projects and meet the 21 calendar days requirement to provide complete project proposals as required for work authorizations. Thank you. The evaluation committee established the length of presentations. This time does not include the unlimited questions and answer period. Is there any discussion regarding the presentation length? In my experience, it's usually 15 or 20 minutes. This is Matt Harrell, by the way. Anybody have a preference? 15 or 20 minutes is fine. Well, we got to pick one. Pick 20 minutes? 15? 15. I like 15. 15. Okay, this is Matt Harrell. I'd like to make a motion to make the presentations 15 minutes long. Martin Gross, second. All those in favor say aye. Aye. Any opposed? Motion passes unanimously. As established, each vendor will have 15 minutes for their presentations followed by an unlimited question and answer session. All vendors will have up to five minutes to set up their presentation in the team's meeting. At this time, a purchasing agent will use a random list generator to determine the order of presentations. This can be reviewed on the screen. The presentation order is, number one, Craven Thompson & Associates, Inc. Number two, Premier Design Solutions, Inc. Number three, Thompson & Associates, Inc. Civil Engineering. Number four, Chen Moore & Associates, Inc. Number five, Keith & Associates, Inc. DBA, Keith. Thank you. Committee members, is there any other business that needs to be discussed today? We would like to thank all the vendors that responded to the solicitation. We appreciate your time and interest in working with Broward County. The time is now 1043 a.m. This initial evaluation committee meeting is adjourned.