good afternoon everyone um i am jeanette farrell purchasing manager and the meeting facilitator i would like to call to order this initial evaluation committee meeting for rec for requests for proposals jordine come here one moment make sure everybody's muted let's try it again all right um just to get started again good afternoon i am jeanette farrell purchasing manager and meeting facilitator i would like to call to order this initial evaluation committee meeting for requests for proposals rfp number bld 212-8700p1 janitorial services for terminals one through four aocc and rcc for the aviation department the time is now 104 pm on friday september 5th 2025. this meeting is being held through microsoft teams some representatives from the county are physically here in room gc 430 of the governmental center building east located in fort lauderdale florida attendees please mute the microphones on your devices to limit background noises this meeting is public this is a public meeting and is being recorded by broward county the video recording will act as the official record recording of the meeting the video will be made available at purchasing divisions publicly accessible repository within a few days after the meeting adjourns tracy meyer is now joining meeting recordings and information reviewed by the evaluation committee as part of the evaluation process will be available on purchasing divisions website under the rli rfp repository this meeting has been publicly noticed the purpose of this meeting is to determine the responsiveness and responsibility of the proposing vendors only those vendors that have been determined by the evaluation committee today to be both responsive and responsible to the solicitation requirements and are shortlisted may be may proceed to the final evaluation committee meeting for presentations and ranking for group one for terminals one through four airport operations control center aocc and group two for the rental car center rcc at the time of the solicitations advertising deadline 2 p.m on may 16 2025 11 proposals were received for group one and 16 proposals were received for group two meeting attendance is recorded in the following ways one the purchasing division records attendance of county staff physically here in room gc 430 two our virtual attendees including county staff use the chat in microsoft teams to click on the link or scan the qr code with your mobile device to complete the sign-in sheet three for attendees that cannot access link our qrc code in the team's chat email the purchasing assistant manager mary moss at mmos at broward.org with the subject ec meeting attendance and indicate your name your title and the company you represent in the email body we have a quorum present with the following evaluation committee members committee members please say present after your name is called norja hart norja hart porten facilities and ground services manager water and wastewater services public works department marlon jerome facility maintenance superintendent facilities maintenance division public works department present vanessa majors assistant director broward addiction recovery center human service department present michael nautamaker deputy director aviation department present andrea salcedo assistant department director administration aviation department good afternoon present thank you the following are county staff the following are the county staff for this project katie effris project manager for aviation department mary moss purchasing agent manager for the purchasing division connie mangan assistant director for the purchasing division american fernando a kiyoki baron and ricardo abraham for the county attorney's office james boss from the office of economic and small business development tracy myers from the risk management division and christian rules from the finance division aviation department the cone of silence has been in effect since this solicitation's advertisement advertisement vendors are prohibited from discussing the solicitation with the commissioner's office county staff or any member of the evaluation committee the cone of silence terminates when the awarding authority takes action which ends the solicitation during the cone of silence inquiries regarding the solicitation should be directed to the project manager or the director of purchasing and or his designee also vendors may communicate with representatives from the office of economic and small business development at any time regarding the solicitation small business enterprise or county business enterprise participation the summary of vendors rights regarding broward county competitive solicitations was issued in the solicitation it is the evaluations committee's responsibility to review the vendor submittal to ensure solicitation requirements are met and evaluate the submittal to make a recommendation to award a contract each committee member was appointed by the county administrator to serve on this committee based on their experience the evaluation committee members are responsible for the following for following the county's established committee procedures to select vendors which provide the services that are in the best interest of the county at the discretion of the board the evaluation committee members may be requested to substantiate their recommendation and discuss their submittal's reviews in accordance with the with broward county procurement code each evaluation committee member must affirm that they are free of conflicts of interest as provided by part 3 chapter 112 florida statutes and the broward county employee code of ethics all evaluation committee members submitted the required broward county disclosure forms and responded that they can be fair and impartial to all vendors okay i'm going to please mute your mics please at this time the purchasing agent will report the findings on the responsiveness and responsibility and exceptions taken to the county terms and conditions thank you proposals were received from the following vendors one lead support services inc chiada corporation damal cleaning enterprise inc doing business as palm beach and broward building maintenance diverse facility solutions inc flagship aviation services llc gdi services inc harvard maintenance inc jrb services of south um f sfl llc lmb janitor services inc lgc global energy fm llc ln pro services llc one second one second please audio difficulties one second completes audio difficulties you can't go keoki can you please confirm you can hear the room i can hear thank you proposals were received from the following vendors one lead support services inc chiada corporation demo cleaning enterprise inc doing business as palm beach and broward building maintenance diverse facilities solutions inc black ship aviation services services services services lc dba and the facilities group aviation services services llc jrb services of sfl llc lmb janitorial services inc lgc global energy fm llc ln pro services llc m&m global multi-service inc mckenzie cleaning inc national aviation services llc dba and the facilities group group aviation s bm management services lp sfm janitorial services llc southeast airport services inc sunshine cleaning systems llc dba pritchett industries triangle services inc u4 global enterprise inc united maintenance company inc on july 18 2025 the director of purchasing approved the following vendors request to withdraw their submittals due to their inability to obtain the bonding requirements one lead support services inc and u4 global enterprise inc these two vendors will not be referenced in this report the director of purchasing has determined that the bid bonds or alternate bid security uploaded or executed at the time of or before submittals from the following vendors supported eligible waivable technicalities or irregularities or irregularities affecting responsiveness in accordance with the procurement code chiada corporation gdi services inc jrb services of sfl llc lmb janitorial services inc ln pro services llc mckenzie cleaning inc and united maintenance company inc the solicitation had eight responsiveness requirements involving compliance one addendum two bond requirements three criminal history screening practices certification four domestic partnership act certification five living wage requirements six lobbyist registration certification seven pricing requirements and eight maintenance i mean an eighth mandatory pre-proposal conference and mandatory site visits for group one the director of purchasing recommended recommended that ten of the eleven vendors be deemed responsive to all responsiveness requirements sbm management services lp was non-compliant to attending the mandatory pre-proposal meeting on april 15 2025 for group one for group two the director of purchasing recommended that 12 of the 14 vendors be deemed responsive to all responsiveness requirements m&m global multi-services inc and south east airport services were non-compliant to providing the bid bond as indicated in instructions to vendors and bid bonds performance and payment bond and surety qualification requirements for group two referred to the responsiveness and responsibility matrix for additional information the solicitation had eight areas of responsibility requirements one affiliated entities of the principles of the principles two financial information and financial ability three disclosure of financial information four insurance requirements five certification requirements six litigation history seven the office of economic and small business development program requirements and eight the workforce investment program requirement for group one eight of the eleven vendors provided the required documentation and are compliant with all responsibility requirements the following vendors are non-compliant with the following responsibility requirements for group one chiada corporations lgc global inc energy mc i'm sorry fm llc and national aviation services llc um doing business as facility group aviation did not provide proof of the required cleaning industry industry management standard certification national aviation system system services llc doing business as facility group aviation did not meet the 30 percent of cbe goals participation for group two 10 of the 14 vendors provide the required documentation and are compliant with all responsibility requirements the following vendors are non-compliant with the following responsibility requirements for group two harvard maintenance did not provide its most recent two years of financial statements as requested in addendum number six instead harvard maintenance inc provided a report of independent auditors a letter from the bank of america and the dunn and bradstreet report lmb general services did not submit a letter from a bonding company meeting surety requirements as stated in the solicitation m&m global multi services inc did not provide a cert a certificate of insurance or letter with sufficient coverage amounts southeast airport services inc did not provide the required certificate certification or letter committing to obtaining certification for group two refer to the director of purchasing memorandum for additional information the solicitation required vendors to state rather they accept broward county terms and conditions or if they do not accept them to identify the agreement provisions and vendors proposed changes 15 vendors accepted broward county terms and conditions without exceptions the following vendors have taken exceptions to the county's terms and conditions diverse facility solutions inc gdi services inc harvard harvard maintenance inc the facilities group aviation the specific exceptions taken by these vendors are identified in each submittal and will be addressed prior to the presentation at the final evaluation committee meeting if the vendors advance this concludes purchasing's remarks and is presented for the consideration of the evaluation committee thank you thank you the next order of business is to determine vendors responses and responsiveness and as defined in the procurement code section 21.40a we will vote on responsiveness for each group is there any discussion from the evaluation committee regarding the determination of responsiveness no thank you hearing none may i have a motion with respect to the responsiveness of vendor submittals starting with group one for terminals one through four and aocc then group two for rcc yeah this is mike not a maker i will make a motion in reference to non-responsive that sbm management services lp be deemed non-responsive to the request for a proposal group one group one only second okay all in favor aye any opposed the motion passes unanimously may i have a motion with respect to the responsiveness of vendors submitters for group two i'm sorry may i have a motion for a matter of responsiveness for group one yeah this is mike not a maker i will make a motion to find chi ada corporation diverse facility solutions flagship aviation services llc gdi services inc lgc global energy fm llc ln pros services lc national aviation service llc doing business as the facility group tfg aviation sunshine cleaning systems llc dba pritchard industries triangle services inc and united maintenance company inc as responsive to the rf or group one second okay all in favor say aye aye any opposed motion passes unanimously now may i have a motion for group two for group two as a matter of responsiveness okay so this is mike nonamaker for group two responsiveness i want to make sure i'm on the right one non-responsive i'm gonna make sure i'm on the right table i my motion is to find m m global multi services services inc and southeast airport services inc as non-responsive to the rfp may i have a second second all those in favor say aye aye aye opposed motion passes unanimously may i have a motion for responsiveness for group two this is mike nonamaker again for group two i make a motion to find the following companies responsive to the rfp for group two chiada corporation damal cleaning enterprise inc doing business as palm beach brand broward building maintenance gdi services inc harvard maintenance inc jrb services of sfl llc inc no llc no llc no inc lmb janitorial services inc lgc global energy fm llc lm pro services llc mckenzie cleaning inc national aviation services llc dba the facilities group tfg aviation sfm janitorial janitorial services llc dba pritchard industries as responsive to the rfp group two may i have a second second all those in favor say aye aye aye aye and they oppose motion passes unanimously we are moving forward with the determination of responsibility the the next order business is to determine responsibility of the vendors as defined in the procurement code section 21.40b is there any discussion from the evaluation committee regarding responsibility of the vendors hearing none may i have a motion with respect to the responsibility of the vendor submittals starting with group one for terminals one through four and aocc then group two for rcc they want me to keep going sure so this is mike not a maker with respect to responsibility for group one i make a motion to find chi ada corporation lgc global energy fm llc and national aviation services llc dba the facilities group group group group group group group group group group group group group group group group group So my motion on the table is to find the following companies non-responsible to the RFP for group one Chiada Corporation LGC Global Energy FM LLC and National Aviation Services LLC DBA the facilities group TFG Aviation non-responsible the RFP group I second okay all those in favor say aye aye aye opposed the motion passes unanimously now may I have a motion for responsiveness for group one responsibility I'm sorry it's responsibility for group one thank you all right so this is Mike Nanamaker again I will make a motion to find the following companies responsible for the RFP for group one Diverse Facility Solutions Flagship Aviation Services LLC GDI Services Inc LGC Global Energy FM nope take that out back that scratch that LN Pro Services LLC SBM Management Services LP Sunshine Cleaning Services LLC DBA Pritchard Industries Triangle Services Inc United Maintenance company so again not LGC Global Energy FM the remainder are responsible for the RFP group one second all those in favor say aye aye any opposed motion passes unanimously now may I have a motion with respect to responsibility of vendors for group two I have a quick question okay before I ask this one just refresh my memories Harvard one of the companies that had proprietary information actually correct then I won't ask it okay but this is also for the record the company that did not provide two years of financial statements provided other documents for the director of purchasing's memo and the submittal correct thank you I have a question on JRV services of SFL my understanding is based on the matrix and the submittal that they submitted an incomplete responses on several of the items of the evaluation criteria I just want to state that for the record thank you thank you mate so may we have a motion for group two in respect to responsibility for vendors for group two okay so this is Mike Donahue maker I will make a motion to find the following companies not responsible to the RFP group two Harvard maintenance Inc second all those in favor say aye aye any opposed motion passes unanimously may I have my motion May I have a motion for responsible vendors for Group 2? This is Mike Nonamaker. I will make a motion to find the following companies responsible to the RFP for Group 2. Chiada Corporation, Damo Cleaning Enterprise, Inc., DBA, Palm Beach, and Broward Building Maintenance, GDI Services, Inc., LGC Global Energy, FM, LLC, LN Pro Services, LLC, McKenzie Cleaning, Inc., National Aviation Services, LLC, DBA, the Facilities Group, TFG Aviation, SFM Janitorial Services, LLC, and Sunshine Cleaning, LLC, DBA, Pritchard, as responsible to the RFP. Second. Is now exiting. May any? I'm sorry. All those in favor say aye. Aye. Any opposed? Motion passes unanimously. Just to clarify, that last motion was specific to Group 2? Group 2. Thank you. Now, may we have the motion. The following vendors have been determined to be responsive and responsible for Group 1, Cominals 1 through 4, and O, A-O-O, A-O-C-C. Let's know when you're ready. Okay. Okay. Okay. Dominion, what do you want to sponsor? You guys are okay. Okay. Make sure I'm not doing it. We're dominating. We move over there. Is now joining. One moment for anyone who's online. We're checking something before making the next motion. Thank you. Thank you for your patience. May I have a motion for the vendors that have been identified as responsive and responsible for Group 1, Terminals 1 through 4, and A-O-C-C. This is Mike Nonamaker. I'd like to make a motion for the following vendors to be deemed responsive and responsible for Group 1, Terminals 1 through 4, and the Airport Operations Control Center. Diverse Facility Solutions, Flagship Aviation Services, LLC, GDI Services, Inc., LN Pro Services, LLC, Sunshine Cleaning Systems, LLC, DBA, Pritchard Industries, Triangle Services, Inc., and United Maintenance Company, Inc. This is Selena Salcedo. I second that motion. Okay. All in favor say aye. Aye. Any opposed? The motion passes unanimously. Now we have, may we have a motion to determine the responsive and responsible vendors for Group 2. This is Mike Nonamaker. I will make a motion to find the following vendors responsive and responsible for Group 2, Rental Car Center. Chiada Corporation, Damo Cleaning Enterprise, Inc., DBA, Palm Beach, and Broward Building Maintenance, GDI Services, Inc., LGC Global Energy, FM, LLC, Inc., LN Pro Services, LLC, McKenzie Cleaning, Inc., National Aviation Services, LLC, DBA, the Facilities Group, TFG Aviation, SFM Janitorial Services, LLC, and Sunshine Cleaning Systems, LLC, DBA, Pritchard Industries, for Group 2, RCC. This is Selena Salcedo. I second that motion. Okay. All in favor say aye. Aye. Any opposed? The motion passes unanimously. The Director of Purchasing recommends shortlisting in accordance with the Procurement Code, Section 21.42. The Evaluation Committee may one, shortlist vendors, and then score or rank only the shortlisted vendors, or two, score and or rank all responses. Shortlisting is based on the Evaluation Committee's evaluation of vendors' entire submittal, including responses to the Evaluation Criteria. For Group 1, the Director of Purchasing recommends shortlisting firms determined to be both responsive and responsible. For Group 2, the Director of Purchasing recommends shortlisting all responsive and responsible CBE firms and shortlisting non-CBE firms to be determined by the Evaluation Committee. Correction, Group 1, the Director of Purchasing recommends shortlisting firms to be determined by the Evaluation Committee. Is there any discussion? I'd like a few minutes to make sure that I am putting my notes together. Okay. Because we have two groups and I want to make sure all the details are fine. If you can just give us a few minutes. Thank you. Yes. Thank you. We will not recess the meeting. We'll stay on. But for anyone online, it may be silent for a little bit. May we have a motion with regards to shortlisting of vendors for Group 1. Do we have any additional discussion? I need a break. No additional discussion. I'll have to go. Thank you. This is Mike Nanamaker. I will make a motion to move to shortlist six vendors to move forward to the final Evaluation Committee meeting for presentations and ranking for Group 1. Would you like me to list them? Actually, for the shortlisting, you make a motion and vote on the number, and then we will distribute tallies to you. Based on that number, each EC member would check the amount of firms that have been moved. My motion is to move six for them. Right. And we will provide. Is there a second? Is there need to be discussion? I just want to make sure that I understand. So there are seven firms that we've identified as being responsive and responsible, but you would like to move forward with only six. Would you like me to explain? Yes, please. Or just the number? Between the EC? Yes, please. So we have one vendor that is responsive and responsible, but does not have any experience in an airport. And that's a concern because there's no facility of that size, of similar size. They do have experience at a transit facility, but not an airport. But if the EC is uncomfortable with that, then I can withdraw my motion and restate. Non-airport EC members like to weigh in. Okay, so this is Mike Notamaker. I will withdraw my motion and I will make a new motion to move seven of the responsive and responsible firms for group one forward to the final ranking meeting. May I have a second? This is Selena, so I'll say though I second. All in favor say aye. Aye. Opposed? The motion passes unanimously. And for a clarification, since all firms move forward for group one, we will not request you to tally quote-unquote shortlist. Thank you. So now may we have a motion with regards to shortlisting of vendors for group two? No, I don't believe that we made a motion with the specific names yet. Forgive me. I don't believe that happened. Sorry, for group one or group two? For group one, I don't believe we've made that motion yet. For group one, you guys move forward all responsive and responsible firms. So the motion that we did previously, those were determined responsive and responsible. Excellent. So we do not need to name them individually. Okay. Thank you. So now moving forward, may we have a motion with regards to shortlisting of vendors for group two? Okay. This is Mike Nanamaker. I will make a motion to move nine vendors forward for group two that were both responsive and are responsible to the final ranking and scoring. Can we discuss? Yes. I would like to discuss to make sure we have something on the record. So the nine are the total responsible, responsive, responsible firms that we found on the first round. And two of the nine are CBE firms. I just want to make sure that's on the record as well. Just to clarify, I'm seeing three out of ten. I'm seeing, okay, let's just make sure we're on the same page then. Dammel, Cleaning Enterprise. Correct. And Mackenzie's Cleaning Inc. Additionally, M&M Global Multiservices. Non-responsive, non-responsible they were. Yeah. Yeah. All right. Excuse me. So, okay. Just to note for the record again, to clarify, out of the nine responsive, responsible firms, two are CBE firms. Yes. And as based on the Director of Purchasing recommendation regarding shortlisting, our recommendation was to move all CBEs forward. So if you guys want to break up the shortlisting to that, you could say all CBEs going forward, and then you could do your motion specifically on non-CBEs as far as how many you want shortlisted. Well, we said all nine. So, okay. I don't know if you want to discuss that, if you want to entertain a discussion on that. I don't feel a need to revise the motion. Okay. This is Celina. I second that motion. Okay. So we are, may I have all those in favor, say aye. Aye. Any opposed? Motion passes unanimously. Thank you. There's no need for shortlisting. The evaluation committee has moved forward to our responsive and responsible bidders for group one, as well as all the responsive and responsible bidders for group two. So there's going to be seven vendors for group one and nine vendors for group two. So there will be no need for shortlisting. So at this time, we're going to move forward with the final evaluation meeting will be held on Friday, September 26th at 9.30 a.m. and will include vendor presentations. Evaluation committee members and project managers, are there any topics or questions you would like the vendors to specifically address during their presentation? Note, individual questions may be asked to specific vendors during questions and answer period and do not have to be topics or questions to all vendors. If you have topics or questions, when you are acknowledged, please state your name, then topic or question. Nigel Harton, do you have any questions or topics for discussion? Marlon Jerome, any topics or questions for discussion? No. Vanessa Majors, any topic or questions for discussion? No. Michael Nonamaker, any topics or questions for discussion? This is Mike Nonamaker. I have many. So as far as the presentations are concerned, whether it comes out in presentations or in Q&A, either way, I would like the vendors to showcase the autonomous equipment that they plan to use and specifically what it does and where they plan to use it. I would also like them to identify what their capabilities are as they exist today to monitor real-time flight activity and when flight activity is experiencing irregular operations, how they plan to adjust. I would like them to identify how they will share performance data with BCAD's project managers for this solicitation. I would also like them to list all of their experience with 24-7 operations and what their plan is to address difficult areas to clean as a result of 24-7 operations. The other thing I have is that the number of vendors put in their proposals that they plan to use the BCAD standard for quality control. I would like the vendors to identify what their quality control standard is, not the county's. And then what does that quality control program look like? And the last one is they also put in proposals what training is planned to be provided regarding cleaning and janitorial services. I would like to know what other training specific they plan and how they plan to train their employees on airport-wide needs, such as customer service, and are they planning to do that while employees are being paid? That's it. Thank you very much. No, Mr. Nanamaker did a great job with the questions. Thank you. Katie, project manager, do you have any questions? Yes, I do. Thank you. Okay. This is Katie Efres. Mike, I think you stole some of my thunder, though. I have three questions. So, we have high-traffic areas, and I want to know how you address cleaning and maintenance of the less obvious but important areas and surfaces, such as fixtures, windows, stainless steel surfaces, such as handrails, elevator doors, all our high-touch points, and the baby oasis stations. The other one is the job market. So, we have a dynamic job market. So, how do you plan on ensuring that you have enough adequate qualified staff and reserve staff to meet the performance standards of this project? And then lastly, what strategic steps would you take in developing a robust quality control program and describe the procedures that will be established for ongoing monitoring, evaluation, and ensuring transparency in service delivery? Thank you. The evaluation committee establishes the presentation length, and each vendor will get the same number of minutes, regardless if the vendor submitted for one or both groups. This does not include the unlimited questions and answer period. Is there any discussion regarding the presentation length? Yes, ma'am. I would like to limit it to, at the most, 15 minutes per presenter or per vendor. Thank you. And I would agree with that. So, my preference to what this EC should see, we've done a lot of these, a lot of us have been on these ECs, and we see a lot about the history of the vendor. We get that from the presentation or what they've submitted. I think the EC would rather see the meat of what this solicitation is all about, and that is, how do you plan to keep the Fort Lauderdale Hollywood International Airport clean and meet all of the standards that were identified in the RFP? They should focus on the meat and potatoes. Okay. Thank you. So, may I have a motion to set the presentations? Sure. This is Celina Saucedo. I would like to make a motion to set the length of presentations at 15 minutes, providing the meet while we're here. May I have a second? Second. Vanessa Major, a second. And there's a clarification from the vendors. The meeting will operate similar to today's meeting. The EC will be in person, however, the vendors will be presenting virtually. Thank you. All those in favor say aye. Aye. Any opposed? Motion passes unanimously. As established, each vendor will have 15 minutes for their presentation, followed by an unlimited question and answer session. All vendors will have up to five minutes to set up for their presentation in the team's meeting. At this time, purchasing agent will use a random list generator to determine the order of presentations. This list can be viewed on the screen. The presentation order is, first, GDI Services, Inc. Second, Flagship Aviation Services, LLC. Third, LM Pro Services, LLC. Fourth, United Maintenance Company, Inc. Fifth, SFM Genitorial Services, LLC. Sixth, Chiada Services Corporation. Seventh, Diverse Facility Solutions, Inc. Eighth, Sunshine Cleaning Systems, LLC, Doing Business at Pritchett Industries. Ninth, Triangle Services, Inc. Tenth, McKenzie Cleaning, Inc. Eleventh, LGC Global Energy, FM, LLC. Twelfth, Delmo Cleaning Enterprise, Inc. Doing Business at Palm Beach and Broward Building Maintenance. Thirteenth, National Aviation Services, LLC. DBA, the Facilities Group, TFG Aviation. Okay, thank you. As to repeat, the final evaluation committee meeting will be held on Friday, September 26th at 9.30 a.m. and will include vendor presentations. Committee members, is there any other business that needs to be discussed today? I just want to ask you, would you be sending us the order of presentations? Because I didn't catch them all. Yes, we can. Thank you very much. We would like to thank all the vendors. I actually have a question. I'm sorry. Okay, sure. Hi, this is Vanessa. So this is my first time, so I apologize if this question is silly. But obviously we're not doing them by group one and group two when they're presenting, because we're mixing them. So the ones that have applied to both, they're going to present both in that 15-minute period? Yes. Thank you. You have a question? No further questions or concerns. Thank you. Okay. So we would like to thank all the vendors that responded to the solicitation. We appreciate your time and interest in working with Broward County. The time is now two minutes after 2, 2-0-2-0. Is now exiting. And this meeting is now adjourned. Thank you all for your time. Thank you. Thank you. Thank you. Thank you. Thank you.